I also think we can find other solutions for the few cases we will be online with more than 12 in the coming year (come together live, use sb’s work account of other online meeting tools,…).
And reevaluate next year, end of July
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Given these informations (more expensive that estimated and the impossibility to use only one account until the end of the actual subscription), I would keep the actual subscription until the end and manage to work as far as we can with this limitation of 12 cameras.
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No need to disconnect, folks can just turn off their camera.
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Thinking of some difficult meetings we have had online (not just the recent one) and having facilitated a couple, I must say that it adds a lot of value to me being able to see all people’s faces all the time. It’s true that we shouldn’t spend 360 euro lightly, and at the same time we do have a budget in the asbl for operational costs.
hi @reef-it
I come back with - I think - an additional problem.
With the subscription we now have, we only have one host.
And I think you need to be logged in as the host to let ‘non-hosts’ in the meeting room. Once you are in the meeting room, you can switch the setting off that the room is locked, but this setting is not saved so next time you want to use that room again, you need to adapt this setting again.
This leads to being kicked out of meetings because Team A has a meeting using the host to startup a meeting, and than Team B has a meeting, using another room, but as - I think - a host can only be in one room at the same time, everyone of Team A is kicked out of their room.
I am not 100% sure of this, so here is my question: can you look if it is possible that multiple teams can use whereby at the same time with our current subscription, but using different rooms? Or if we need to take another subscription which - as mentionned above - costs 360 dollar/year (instead of 109 dollar)
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That is correct. Unfortunately we would, indeed, need to switch to a subscription with more hosts.
or use Google Meet, I dare say? 
It’s basically for free and works nicely, also for recording (Whereby does not allow notetakers, at least not my Fathom notetaker).
I acknowledge our preference to work with open-source software, but their inconvenience should be tolerable.
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That’s for me indeed a question to ask ourselves, maybe at the renewal of the subscription of Whereby in 5 months or so?
- stay with whereby, 1 host and for the limited times we need a conference tool at the same time , use zoom, google meet,…
- stay with whereby, going for 3 hosts. Not only solving the issue of simultaneous meetings, but also solving the limited number of people who can put their camera on
- not going for whereby any more
but i will leave that with reef-it
thanks for sharing this issue, I understand now. i think honestly this is a small problem, the probabilities of having 2 teams meeting at the same time is very low. it may happen 1 or 2 times per year. we have the shared calendar to foresee that this is happening.
i think there is a need to have a deeper discussion on digital tools. and clarify why we use certain tools and not others. the reasons may differ from people to people but i think we would learn a lot about things like privacy, geopolitical strategic autonomy, innovation and why some software products are free and not others.
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A nice video on explaining our tool for messaging signal. https://www.youtube.com/watch?v=54jI1Spxn0I