I’d say, give it a bit of time, Alberto. You’ll not see much benefit before you are assigned to ≥10 tasks in Dynalist at the same time, or have 10 open tasks there that you created. At that time, the tags, filtering, deadline search filter etc. in Dynalist will come in handy to keep track of the myriad of tasks …
An answer in some more detail is below.
I assume the two things are “(1) write the task into Dynalist” and “(2) tell the assignee”, instead of just the second before – right? Well yea, admitted. But it will be just the first thing in the future when we automate the notifications. I’m not saying this is the perfect tool already, but as the major requirement is “something without lots of form filling”, it’s as close as I could find.
But there’s already a lot of benefit you get in return. It’s not there when using Dynalist for sporadic tasks only, but when using it for lots of small tasks (as with Anu) and for project management (say, for OpenVillage Festival) it’s apparent:
- “mental offloading” of tasks and ideas to the list: “drop and forget”, as I do for tasks for Anu that don’t need immediate execution / notification … they will be done at the right time
- queries (based on search operators and our tags) to keep track of a multitude of tasks created for or by you, and what needs to be done next
- a dedicated place for putting and finding task instructions (one topic per task, as back in Drupal times, was for sure a lot of clutter in the groups, so not a proper place)
- a dedicated place for marking tasks as done, so whoever manages a project has a project plan that needs no (or less) maintenance to keep up to date
- task refinement by splitting a task into sub-tasks, sub-sub-tasks etc.; that’s nice for agile project management where you start with milestone tasks and gradually refine them as the project progresses; we cannot do that comfortably with “one-post-per-topic” tasks as in Drupal, or with Trello-style tasks, or Github issues, or by just telling the assignee over Matrix / DM / e-mail / in person.
Getting everyone used to the new tool will be tough, but hopefully not more tough than introducing Matrix. For the next project I get to manage, I’ll certainly keep all tasks in Dynalist, all discussions in Discourse, and everything that is ok to forget in Matrix …