We have another FM plenary meeting planned on 30 September.
The agenda points that I see are these:
Intra-group loans: level 5 consensus
Updated statutes: shared understanding + exploration (if there is time)
Update from the architects: shared understanding (optional, if there is news)
For the first topic, on intra-group loans, so far we only did questions for clarification, but nothing yet on concerns. If there would be big issues for anyone, would it please be possible to flag these in advance, so that Team Finance has the time to prepare? The proposal is saved as “Loans draft proposal” in the 2024 proposals folder (Login – Nextcloud).
For the second topic, on the statutes, can I please ask @reef-finance to clarify who’s in the lead for this, and whether it would be possible to present the essentials at this plenary? If need be I could step in, but then I’d need to know because I’ll need to plan for it.
For the third topic, we’ll be in the hands of Team Building.
If anybody else would like to schedule a topic, please let me know and we can see when we can squeeze it in.
I really would like to stress that commitments were given to the architects about when to sign the contract with them and when to pay the biggest part of their august invoice. These commitments were validated by team finance, and are strongly linked to the setup of the Sosim (validation of statutes, selection of board, getting vat number) by the end of October.
Not having this topic on September 30th, does not necessarily endanger these commitments, but would strongly advocate to have this anyway on the plenary of September 30th (and maybe give this a higher priority than the intra-group loans)
Good point. We have a plan, thanks to you. Maybe have a 10 minutes item on the agenda where we consent. Meanwhile, as they send the invoice to the ASBL, we’ll pay it right away, so they have some money to start the work.
Just a quick question : the meeting of 30th of September is reffered to above as a “(FM) plenary meeting”.
Does that mean that it’s a full member meeting or a plenary meeting for everyone ? That’s a bit confusing for me …
Thanks for the reply and for this big moutain of work !
Hi @Perrine ,
i send a signal message to Lee , who is on holiday and is deliberating over this (if i understood well), as @Hannah had asked the same question before via the signal group of team finance…
@Perrine it’s a bit confusing. The back story is documented here: Increasing our meeting frequency. I personally hope we can move back to plenary meetings with both Associate and Full Members as soon as possible.
@ChrisM Odile’s membership application was already discussed at the FM of 15 September. As we didn’t expect her application this fast, there is now a need for Team R&O to look into the administrative details of the membership process (signing the accord préalable etc). We will do this as soon as possible, and then bring a proposal to the next meeting coming up, but not the one of this Monday.
Based on the requests and suggestions that have been made, my proposal would be to open the meeting and turn it into a regular plenary meeting (i.e. Associate Members welcome).
Changes to the agenda would be as follows:
Intra-group loans: exploration (comments and concerns) only, postpone the level 5 consensus to another meeting => this topic is not super urgent, it deserves proper time for exploration, and this also leaves us more time for the statutes
Statutes: add more time
If you have any objections to the proposal of opening up Monday’s meeting, please let me know by Sunday at noon.
Just a quick message to let you know that you are very welcome to join us tomorrow for the plenary meeting. The topics are ultra-dry and technical, so no shame in taking a pass.
Hi all,
I don’t think I will be able to join tonight because of a work meeting. I might be able to join around 8.15-8.30, would it be ok to arrive during the meeting exceptionnally?
In any case, I would quite like to get the explanation on the statutes, so would it be possible to record it?
I have gone through the current version and have some specific questions that I would like to be answered. I will put in the statutes thread (Société simple: new version of the statutes and about the copropriété).
As for the loan, I’m not sure exactly why we are rediscussing it? What is new?
For the topic on the loans we haven’t gone through the commentd and concerns round, so that’s why we are doing it now.
For the statutes please don’t insert any comments in the document yet. I would like to finalise a cleaner new version first, to gain some efficiency. Also best to not spend too much time on the current document yet, because a cleaner version is coming up soon.
No problem to record the session, though bear in mind that we’ll continue at the meeting on 12/10.