The calendar for the Exploring Members has been updated: Login – Nextcloud
@Lee - do you want to add an NVC training
@reef-communitylife - could you add the date for stammtisch in June…
Thanks!
I’ll see. Can’t promise it for now.
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Is this confirmed Lee? I’ll add it to the calendar and get a thread up and running when it is…
Also, we talked about another online presentation, possibly the week before… does 3 June work for you?
10 June is confirmed.
3 June could work. I worry a bit though that if you do an online presentation before an in-person one, less people will show up to the in-person one. If you’d do it vice versa (an online one after an in-person one), maybe those who couldn’t make it would see it as their second chance?
It may seem trivial, but my feeling is that we stand a better chance to convince people at in-person presentations, and so losing out people there is something I would consider. But up to you of course. I’ll just show up.
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@Lee - that all makes sense to me. So by that rationale, how about the following Tuesday (the 17th) for online?
In the early stages of planning an event on site for mid to late June, which I need to discuss with Team R&O and Team External, but I don’t think this would influence doing an online presentation on the 17th…
Ok for the 17th of June online.
Just a concern: I worry that the presentation on Sunday 18/05 is not going to be very succesful. If that would be the case, we would have a bit of a gap in our schedule. What do you think about organising an online presentation in the week of the 19th of May? If you think that’s a good idea, I am free all days of the week, so feel free to pick one.
Once all that has been cleared out, I also worry that we urgently need to send out a new newsletter. If that would be the way chosen by Team External (see penultimat paragraph of Team External: general exchanges 2025 - #10 by Lee), it would be great if they could have a the complete list with all the data.
I think that online presentations are a good balance between effort put in and potential wins. So no problem for me to have a few lined up as safeties. But wouldn’t it make sense to have it more in the middle of the schedule gap, so perhaps the 27th? Which would mean:
13 May - Miro
18 May - Spiegel
27 May - online
10 June - Miro
Mid June - event on the site
Late June - TBD
If that works for you, I’m going to get threads up and running for the middle two, and start testing our new division of responsibilities between Team R&O and Team External… 
Joannes has asked Team R&O to have an overview list with regard to presentations, that can be used as a one-stop shop for all the relevant information. I’m going to do that as part of setting up the new threads job…
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Alberto remarked yesterday that if the presentation on 13 May - in 12 days from now! - still has zero registrations, it’s probably better to cancel it. Just passing on this information as the man is working today.
As far as I can see it’s not advertised on Samenhuizen, neither on Habitat & Participation. Our list of ads on the latter is quite a mess by the way. I don’t know how you have now distributed the different responsibilities, but this is really not working well for me.
@ugne and @joannes do you have a view on what is happening here?
Wouldn’t it be a better use of resources to give a short presentation ( as we were offered) at this bike tour (10 May) organised to visit Brutopia and other cohousings, an event that is being widely advertised by wonen in Brussel and that will have attendees that will experience a cohousing in situ. If needed, we could do this instead of the presentation on the 13 (I would still keep it for the moment, provided that cancelling -let’s say by Thursday next week, if there are still no registrations- does not cost money).
Our presentations in Brutopia are (in my view) our biggest asset. It gives us the space to tell an inspiring story, connect with people over a drink at the bar, and show them the plans and the maquette.
As far as I understand the number of participants to these bike tours is also quite limited, and you don’t really know what they are interested in (maybe they want to live in Anderlecht or Forest).
So I have no problems adding the bike tour to our list of things we offer, but sacrificing a presentation is not something I’d do.
@ChrisM the draft newsletter is saved in the usual place => Team External > Communication > Mailing list & newsletter: Login – Nextcloud
There’s no need to proofread it, because you already did (it’s just a copy of the one that I drafted earlier this week but which didn’t go out).
Can you please insert the link to the form for the presentation of 27/05? And then, when that’s done, send a message to @manuelpueyo, with the link to this document, to ask to send it out ASAP?
If you send me the link to the form, I can also update the website. For now it seems like it’s faster and safer to do it myself.
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@Lee & @joannes & @ChrisM , the link to the registration form for 27th May online presentation: https://forms.gle/ksBDa56rTLdDGCA16
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I just created an event for the 27th May on Meetup. I saw on the registration form for that day that the presentation will start at 8pm. Correct?
Thanks Odile! And yes, the online presentations start at 8pm
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Done!
See Ugne’s post above…
Hi @reef-external !
As asked for by Joannes, I have created a document that shows an overview of all the current presentations being organised, which can be found here: Login – Nextcloud
It’s pretty simple, as requested. For each presentation, you will find the following info:
- Date
- Time
- Location (or online)
- Edgeryders thread link
- Registration form link
Each time there is a new presentation planned, there will be a corresponding Edgeryders thread created, with your team tagged in order to get the communication rolling. If the presentation has to be cancelled, rescheduled or moved online, this will be announced on the same thread.
If I’ve understood all the discussions between Team R&O and Team External recently, where presentations are concerned, the former are responsible for deciding on dates, booking venues, creating a registration form, managing registrations and organising the actual event. Plus all the onboarding afterwards, as usual. The latter are responsible for all communication about the event, including the things that we used to do (habitat groupé, Samenhuizen, website, Facebook, etc.).
On the overview list, the first two presentations (13/5 and 18/5) preceded this division of labour. I have just created threads for each of the second two presentations this evening.
Two final points:
@joannes - the other day, you thought that Meetup would be a Team R&O responsibility, but I would think it is part of the communication strategy. And Odile is on top of that, who is in Team External.
With regard to the newsletter, I will be taking over the writing of it from Lee. So I will be letting @manuelpueyo know directly when they are ready to be sent out, unless you would like me to do it differently…
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@ChrisM I updated the website.
@reef-external and @reef-recruitment, my key learning from the last couple of days is that the publication of the event used to happen by one person, usually within 24 hours. Especially for events in the near future this is important, because we know that we need a minimum run-up of three weeks to be able to fill a room. Each day that gets lost is therefore a bit of a waste, so in some cases this is not something that can wait until the weekly all-hands meeting.
May I suggest that when a new presentation is planned, it is announced on Edgeryders, and then followed up on Signal. First from R&O to External to make sure they have seen the post, and then within the Team External Signal group to ask everybody to take up their task ASAP, or to find somebody else who could do it?
It’s also the case that we can be better organised in Team R&O with regard to planning events more in advance, which we have started to do. We’re currently sorted for the next six weeks. The next event is potentially on site in mid June, which I will create a post about soon. Once that date is settled, we can start planning presentations end of June and early July…
On that note, @Lee - you opted for Miro over l’Eschappée for 10 June… was that for any particular reason?
I take that, and at the same there is a certain slowness in The Reef, which at moments like this can really have a significant impact. Just to recap: Maria notified us about the national strike (29/04) on 24 April, which eventually led to an extra presentation on 13 May. From there it took until the 1st of May for me to discover that there were zero registrations for the 13th of May. That’s a week that got lost, which could have been prevented by a system of passing on the notification via Signal as I proposed, plus adequate monitoring as I proposed here: Team External: general exchanges 2025 - #10 by Lee
I chose Miro because I wanted to be quick (thinking that it would still go in the newsletter), but we haven’t paid yet, so feel free to change it. I think it would be a good idea to go to l’Echappée. @Dave_Starhawk may be able to help with that.
I’m increasingly hesitant to make any changes to existing presentations once the word has started to go out and forms have been produced. So I think it would be better to aim for one there at the end of June…
I’ll have a chat with him about that…
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