Attending: Dorotea, Bembo, Ilaria, Rita, Ben, Nadia, David Ridge, Michael Dobbie, Giuseppe, Ksenya, Alberto, Noemi
Hi everyone, today’s call had a very familiar touch to it – friends meeting to discuss concrete things, and get to work immediately after (or almost, since a bunch of us remained to chat after the call ended :)).
The gist of it is that we now have just enough buffer space to find and work with resources onsite, in Matera; Rita Orlando who has just taken a role as liaison between unMonastery and Matera 2019 committee is the key person to help.
Food! She and Ilaria have been doing a lot of scouting work, they’re in touch with local food providers and farmers, and will try to organize weekly Saturday parades to collect materials for pasta party and snacks; we can offer offer smth symbolic in return, like an invitation to Lote. (! very cool idea, endorsed also by hosting team who’d be arriving to Matera early to help)
On venue & capacity: the number of registered participants is now at 104, but not everyone is sure to attend. Starting September 25th we’ll reach out to see who is definitely coming (community management task assigned to myself). The unMonastery building is far from being able to attend to this many, but either way, we want and we will manage to get everyone in. To do so, Ilaria and Rita will be booking additional venues nearby. Some options that have been mentioned: Palazzotto: hosts 10 people, Incubatore: 30 people, Le Monacelle: 30 people, Casa Cava: 80 people.
Accommodation: although the intention was there to collect information about everyone’s arrival and match people’s dates with available B&Bs, we agreed the organizational effort is too big, people are planning their trips at different moments. So in the end we’ve decided to publish a list with places and the cheapest rates negotiated and encourage everyone to book on their own. More on this as soon as we have the list. Thanks to Giuseppe for helping out with ideas!
Event agenda: Bembo and Dorotea in particular are in favor of having a very loose program framework, with many empty slots and possibility to come up with topics ad hoc, like at past Lotes. One way to do it is follow the Reboot conference example, where they listed only proposals in advance, and the schedule was made on spot. What we do need as soon as possible is an aggregated, easy to read table view of the sessions and their coordinators so far, and how much time is required per session. An internal deadline to arrange all existing sessions in a very tentative timeframe has been set to September 15th. Alberto, Ben and Noemi – the three track coordinators will take care of this, unless someone else wants to coordinate the tracks.
Am I missing something? Lots of things are happening in Matera and getting an overview on all the loose ends there is getting difficult, so all efforts to communicate that are highly appreciated. That way many more Edgeryders could help, even from the distance!