About applying with Edgeryders OÜ for this tender in Nepal
Some updates from @anu, whom I asked to find out how Edgeryders can fulfill the formal requirements for applying to this tender:
Non-profit status. According to the call for proposals, the applicant needs to be a local government or non-profit organization (we are).
Registration in Nepal. According to the call for proposals, the applicants needs to supply both a "proof of registration in country of origin" and a "proof of registration in country of operation". We don't have that yet, but we could do so before the application deadline.
Registering a branch office in Nepal. According to the startup support company (lawyers, accountants etc.) that Anu talked to, registering Edgeryders in Nepal is easily possible and can be done (in expedited form) within one week by that startup support company. We can opt to either register a dependent or independent branch office – both is fine and the admin complexity it entails on the Nepal side is similar. The difference seems to be if the branch office receives payments from clients directly or via the main office. EDIT: Though the startup support company did not mention it, I am pretty sure we will have to sign some paper documents and deliver them to Nepal as originals. Still possible by courier service, but will add to the cost and make keeping the deadline more difficult.
Paying taxes in Nepal. We'd have to pay taxes in Nepal for profits generated by the branch office in Nepal. There might be discounts / tax-exemptions for us because the Edgeryders branch office would be registered as an INGO type organization inside Nepal – this applies, because we are a not-for-profit company in our home country. Tax formalities in Nepal are said to be "simple" and can be handled by that startup support company for us.
Cost of registration. The cost for the expedited branch office registration is 60,000 NPR (450 EUR). This includes everything incl. the required translation and notarization of Edgeryders' company documents in Nepali.
My take: This tender is strange because it has a tight time between publication and deadline (one month) and extreme formal requirements that I don't know from other UN tenders: local presence, local registration certificate, two years of audited accounts etc.. So it might be one of these public procurements that are somehow already decided or nearly decided internally. Means, it does not make much sense to invest long hours and 450 EUR and to accept permanent liabilities for making tax statements etc. in Nepal just to apply here. Esp. given these costs, it's a bit much of effort for an application …
However, it's great that now we know how we can register in Nepal once we want to. When I am settled in Nepal and it becomes clear that having a branch office there will open many more ways to apply for projects, we really might want to do this.
So I think I'll not pursue this further. If anyone (esp. from my fellow @directors) has a different opinion or wants to pursue this further, welcome to tell of course.