This note is intended for:
H2020 projects differ from other Edgeryders projects in many ways. One of the most confusing is that, by definition, we cannot deliver them alone. We participate in consortia, and need to work with consortium partners. This puts us all in contact not only with the organizational issues of Edgeryders (inertia, lossy communication, imperfect foresight, clunky processes etc.), but with those of all other partners in the consortium as well. This is inevitable.
To make the situation workable, we at the RezNet did quite some work with team leaders in the proposal writing phase and then again in the grant agreement negotiation phase. This was to make sure team leaders had a structure of the work we could work with (example: no key inputs depending on other partners, that might not deliver) and adequate resources. But, as with all human things, that is an imperfect process. Now, in the implementation phase, there will be remaining issues.
The message is this: team leaders are responsible for dealing with those issues. Please, resist the temptation to think “oh, somebody must know how I should do this, I am going to ask around”. As so often in Edgeryders, there is no higher authority with The Plan. You are it. Examples include:
- You would like to organize a training and event in coordination with the event already organized with another partner. Reach out to the partner in question, and discuss it with them. Do not ask Marina or myself to ask them, or organize a call with them. Any time you can cut out the middlemen, do it.
- You are supposed to hire people to do some work, but you are unsure of how many, for how long etc. The Descriptions of the actions are your friends here. They are attachments to the Grant Agreements, which you can easily find in the Team Drives of the respective projects. They contain authoritative budgets and work plans – we are answerable for those to the Commission. We also have more detailed internal budgets, that were discussed with all of you during proposal and negotiation: POPREBEL, NGI Forward (these links are only accessible to authorized users). Read the documents, a lot of info is there. Again, you might need to coordinate with other partners; and again, please reach out to them directly.
- You do not know how to do admin stuff (contracts, timesheets etc.). Online documentation and templates (for example for contracts) are there for most issues. If they do not solve your problem, of course, do ask for help! And maybe, once you have received it, help others by updating and improving the documentation.
The RezNet core’s main responsibility is project acquisition: we try to get new, interesting projects, make alliances, forge strategies, etc. There are also two operational things for which you should talk to us:
- If you want to violate the grant agreement/description of action. Maybe you want to reschedule a deliverable; maybe you want to reallocate some money from “staff” to “travel”, or viceversa. These things are almost always possible and easy (with a good reason), but do not do them without asking, because there may be formal procedures involved.
- The biweekly project check. We are trying to have a short (20/30 mins) online meeting every other week to see where people are. The RezNet core’s part is to check on who needs to deliver what in the near future.