I briefly spoke with one of the architects about how they exchange information, manage to do’s, keep schedules, etc. in their current practice with existing clients:
- They write the reports of recurring meetings in Word and send them to the client for approval.
- They use Excel for maintaining lists of to do’s and for tracking the schedule (Gantt charts)
- They send updated documents via mail to clients
I propose to ask them to drop updated documents in our NextCloud. For keeping track of to do’s, we may consider a tool such as a Trello board (a "kanban’) instead of Excel. To be discussed with them.