I wanted to understand the funder constraints on the requirements for the consent form of participants in an online event like e.g. the Online Summit pre-sessions.
For my mission, I am looking to engage particularly Germans from the former East in the pre-summit sessions, and to engage those participants, I wanted to connect to some networks/organizations that are already on the ground and have been building community and have some existing “online event series” like e.g. this one.
In our meeting yesterday, I raised this issue, and if I understood correctly (and please correct me if I’m wrong) @nadia mentioned the need for the sign-up process to happen entirely through our system(s), and that GDPR-adherence would not allow us to share any information such as e-mail with the partners.
I find this a challenging constraint when I think about proposing this to a potential partner. I’m curious about ways to fulfil all requirements on GDPR/privacy (in letter and spirit of course), but also to honor the (still potential) partner’s (very likely) interest in co-managing the sign-ups (and the data the participants decided to share) - and for this I’m missing the context.
Are there possibilities to bridge this, e.g. by inserting a required consent (the one we need participants to sign) within their (likely existing) sign-up process as well as asking for the fields we need (choose alias and first post)? Or by using a common sign-up service (like e.g. eventbrite, typeform, airtable), where we would ask for all the info/consent both partners would need?
Is there a way that such a solution does not make administration much more difficult that the current one through airtable?