I have finalised a first draft of the minutes of the first GA of the société simple. The idea would be to go through the text at the plenary on Saturday and see whether everything is clear and whether we need to make any changes to the text.
As I explained in my email to Mark, it may look a bit weird to draft the minutes ahead of the meeting. The truth is that this is just a formalisation of decisions that have already been taken in the plenary meetings of the past six months. So in a way this is just a way to catch up.
An important disclaimer I would like to make, and I am considering making a post about this, is that I have no ambition to make the text court-proof, neither the ability. The purpose of this GA and the minutes in particular, is to provide clarity on what has been decided, now and in the future.
At some point Mark told us (several times actually) that we need to make each other the promise to never sue each other. At the time I thought something like “well that should be self-evident!”, but now that we are drafting documents like this one, I think I want to bring that idea to the surface and make it explicit.
Going back to the topic: would you have the time in the course of tomorrow to have a look at the document? Things I’d be interested in is whether you think the document is complete, and whether the text is clear.
The main topic of tomorrow’s plenary meeting will be the preparation of the first GA of the société simple.
The main document for that will be the draft minutes, which can be found in the Coral Reef folder > GAs: Login – Nextcloud
As I stated in the post above, it may look weird to draft the minutes of a meeting that you haven’t organised yet. The reason I am approaching it this way, is that the only thing we are doing, is formalising the decisions on building and budget that we have made over the past six months.
The format is based on the format of the minutes that is used by the syndic of my own building. I asked Mark to have a look at it, but unfortunately he is on holidays until the 13th of July.
A short clarification on the principle of “nothing is agreed until everything is agreed”, as it seems that there have been some misunderstandings about this. “Nothing is agreed until everything is agreed” is a standard technique in negotiations. What it means is that when you have several items, that you seek an agreement on each item individually, with the possibility to re-open a decision on one item if it is needed to obtain an agreement on another item. It does not mean (at least not in our case) that we will go through all decisions again.
Coming back to tomorrow’s meeting, the request to @reef-full is to have a thorough read of the document, and see whether everything is clear.
As discussed during the plenary, the main purpose of the first GA is to formalise the important building- and finance-related decisions we have taken over the past six months.
Even though not everybody was present at the plenary meeting, there was sufficient feedback in my view to conclude that the text is clear and complete, so I would like to move on to scheduling a date for an online meeting, so that we can get this from the list of pending things.
Can you please fill in the poll below by Tuesday 15/07 at noon?
It turns out that the architects forgot to send us the updated version of the weighting table. Given that this is a critical attachment that will be part of the documentation, I would propose to postpone the GA until the return of the architects (15/08).
I will set up a new poll when I am back from my break.
I was looking for a date for the GA. What I like to avoid is having weeks in which the majority of the group has three Reef meetings in one working week. Turns out that this is easier than it looks !
Piggybacking on the poll for the online Full Members meeting, I am taking a bet on Saturday 23 August at 11 am, online. That still creates a lot of Reef events in that period, but it’s really the best that I can find.
As a reminder: the purpose of that meeting is to go through the document that we discussed at the last plenary and sign it. My hopes are that we can sort this out in less than 45 minutes (though no pressure of course.
Can you please confirm in the poll below whether you can make it?
I have done some further work on the draft minutes (minor changes), and based on that I have now prepared the draft agenda, which ideally should be sent out this Friday.
Link to the folder with the documents: Coral Reef > GAs > Login – Nextcloud
There are still a couple of things to do, for which I would need some help:
Minutes:
Fill in the points that are highlighted in yellow (all related finance)
Give the document a final detailed read (I am now to close to it to be able to spot flaws or mistakes).
Agenda:
There are some attachments that need to be created and saved in the GA folder. A list of the missing documents can be found at the top of the document.
There is a remark from Mark on the safety margin that I don’t know how to deal with (see comment in the text on point 10). Happy to get your views and a proposal on a way forward.
Here too a second pair of eyes would be appreciated (only two pages though, and not much text.
Quick heads up that the draft agenda is now ready to be sent. It’s nothing new, given that we have already looked at the draft minutes in the last plenary, but as it is going to be sent out on behalf of the five of us, I find it good form to let you know that the file and (almost) all attachments are ready to be sent out.
I’ll also post a message in the chat, but I’m going to assume consent from those who are on a break, for the reason given above.
It was with great joy and excitement (and a bit of nervousness!) that I just pressed “send” to send out the invitation to the first GA. If you haven’t received an email, something went wrong. In that case please check your spam or let me know via a PM on Signal, so that I can re-send it?
As discussed before, the draft minutes have already been prepared, given that these are all things that we have agreed to already. Nevertheless you might want to re-read the document. You can find it in the folder for the GA of 23/08: Login – Nextcloud.
As it says in the email though, if you would have any questions or comments, please don’t hesitate to post them in this thread.
In line with our dedication to openness, you are hereby very welcome to attend the GA as a silent observer. I predict that it’s going to be relatively boring (you could also just read the draft minutes), but you are nevertheless very welcome. You are evidently also very welcome to ask questions in the thread below.
You will find:
The email that was sent in the Protonmail inbox
A copy of all the documents that were in the email in the folder linked above
A link to the online meeting room in the Nextcloud calendar
Our surnames are not complete in the UBO document and my NISS is missing.
But I’m not sure if I had to complete these in the document “UBO register” or “UBO register - copy for GA”. I will chek with you during the GA in order to avoid to create multiple versions
Something like “following the postponement of the decision on point 7 due to a missing value, the GA hereby now approves the weighing table + the text under point 7”?
7. Units’ weighting index
The Board presented the table with the gross and net surfaces of the different units, plus the weighting indices as they were proposed by the architects (see attachment). The resulting weighting index (in the last column) will be applied on the casco price of the units (but not on the options like balconies etc).
Hello Lee,
I‘d just have one follow up on the latest ponderation file where terrasses obligatoires come at 1.500,- and the GA in 8.3 foresaw somewhat different prices, for instance it mentions 1.295,- for coursives et balcon sur le toit. If you’re also not sure how that comes, then I‘m happy to send a mail to S+F to enquire further.
!
