[This is relevant to partner representatives, ER @alberto WeMake @Costantino SCImPULSE @markomanka EHFF @lakomaa City of Milano @rossana_torri
and even more to the persons dealing with the admin/financial part of the project. Please make sure everyone gets the info.]
WHAT. Following the Stockholm meeting, we have agreed to get all financial information together by July 1st:
- timesheets (and costs),
WHY. The idea is to avoid getting frenzy when we do it for real at the end of the year. @lucechiodelliub together with senior admin colleagues can help make sure everything fits with the EC expectations (cost eligilibility, internal auditable processes, etc.). This is in no way mandatory, it's meant to help you and make sure we get everything right on mid-term. You should not expect to have the same level of support when we do it for real -- simply because Luce is with us only part time, and because she will then need to proceed with the official paperwork (and that takes time).
Remember also, you will upload your financial data on the EC portal all by yourself [see the footnote below]. Working with Luce now is a good way to anticipate on all this and avoid unnecessary and unhealthy admin panick.
HOW. We suggest to aggregate everything within the EMDesk tool.
As suggested by Massimo, to avoid any confusion with uploaded figures, we suggest you forward Luce with your timesheets, cost sheets, etc.
She will enter the data in EMDesk.
You will check the entered figures are coherent with what you sent.
- There might be back and forth exchanges between you and Luce to make everything is clear.
[Footnote: it would have been great if, after uploading all financial info into EMDesk, we could push the upload button. This is not the case, the EC requires that partners each upload their own data on the portal. The sitaution is different for scientific reports. EMDesk produces a single document aggegrating all deliverables and scientific docs uploaded on EMDesk, that we can then submit on behalf of all partners.]