This is the document we use to plan for the costs, so it needs to be filled in and approved by Natalia & Myself before each local event takes place so that we can also check that everything is in order and aligned with EU rules for administration.
- Every local event organiser makes a copy of a template we prepared (see spreadsheet below), fills in their numbers and shares it with myself and Natalia so that we can approve it before you spend any money. Don’t worry about filling everything, especially if some fields do not apply to you. We just need to know how much local events cost.
- Every local organiser runs the event and spends the amounts - we expect them to be roughly the same as the amount written in your contract.
- Organisers of each event upload receipts for all expenses, invoices from suppliers as well as their own requests into a folder.
- When invoicing Edgeryders at the end of the work: make sure to include URLs to budget sheet and expense folder. This is needed even though you will invoice for the total amount, as it is written in the contract.
If you have any questions - please add them in comments below and we will respond here in one place.