Land surveyor (géomètre)

The Reef
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I’m available
Fri 28 June 14-18h
Thu 4 July 8-12h

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I am available this Thursday, the whole day
And Wednesday July third the whole day

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Not in Brussels this week and back to full-time work from next week onwards, so I can only offer anything after 6pm, I am afraid. Any idea how long it’ll take?

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No idea,

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I will send a message to Perdaens with our availabilities.

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for those interested, the results of the land surveyor can be found in this folder.

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Hi all!
I received an email from the géomètre asking who to bill for the work. I’m pretty sure it’s the asbl but because I’m a bit out of touch I answered cc the reef, saying we will confirm. @reef-finance could you follow up?

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hi sarah, welcome back :slight_smile:
I am pretty sure it will be the asbl, as the Sosim is foreseen only for october

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That’s not completely correct. SoSim is “as soon as possible, as late as necessary”. There is a process in place (starts with legal opinion already solicited by @Lee , though I have not heard back about it); when it is finished, we will have it. It would make more sense to bill the SoSim. Hopefully my @reef-finance team mates have an updated estimate of when that is going to be complete.

@Sarah , when do the surveyors plan to bill us (and do the actual work)?

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@alberto the land surveyor have already done their work way back in June (see above conversation history). The results of their work are saved on Nextcloud. They want to bill us now and we’ll probably have 2-4 weeks for payment. This should in my opinion go to the ASBL.

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hi @reef-finance
I will ask the same question for Verbeke (soil samples). They are planning to do the work next Tuesday (17/09) and i suppose will soon bill us after that date => should we ask to bill it to the asbl or the Sosim?

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The general rule is that small bills (couple of thousands) can probably go into the ASBL. Anything that requires refinancing the ASBL is not recommended.

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@reef-finance : this seems to have fallen through the gaps… He just sent his invoice, can you take it up from here?

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Hello Sarah, just to check if this has already been submitted on Freeagent (See 4.2 of the spending policy The Reef's spending and financial transparency policy )

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I see in the proton mailbox two mails from Perdaens, both with the same invoice attached. (one mail in the ‘other team building stuff’ folder and one in the general inbox folder.
So is it a reminder for us, or is it him being confused?
@Richard : submitted on Free agent, does this mean that it has been paid?
(alberto’s read sarah’s message, so i guess we have paid them/him and everything is ok?)

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Definitely not – and thanks for naming the studio, so I could do a search for “perdaens” and retrieve the bill.

The bill itself had not been encoded in FreeAgent – done now, but I guess I’d better teach Team Building to do it now that there are more balls in the air. Maybe you could invite me to the next @reef-building meeting for a 10 minutes training session?

Els, “submitted in Freeagent” means that it has been added to our accounting system as a bill to pay. The link to do so is https://thereefasbl.freeagent.com/bills/new.

I periodically review the pending bills and pay the outstanding ones.

I am going to take this as an instruction to pay the bill.

Team Building, please note that we have not enough funds in the ASBL to also pay Verbecke.

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@alberto : link to invoice: Login – Nextcloud

we have one next Thursday at 19:00, mainly focussed on preparing the plenary of the 12th of October (and based on the presentation of the sketch of the architects on wednesday). Welcome to be our special guest :slight_smile:

what does that mean? I asked them to send us the bill this week (to which they replied they are going to send it next week), as we don’t get the results as long as we don’t pay the bill, and the architects indicated they would need these results in november somewhere… Waiting till we have the Sosim + account number seems unrealistic

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It means what it says on the label: the current account does not hold enough funds to pay that invoice on top of Perdaens + Steeke & Fraas. We will have to find some other way to pay, or re-finance the ASBL.

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I can not stay for the entire meeting, but maybe I can do my demo. Let’s touch base on Wednesday.

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Indeed, that would be very helpful! I hadn’t realized we had to do that, somehow I thought that our job finished once the work was done and that the rest was team finance. Sorry about the hickup…