Management of the proton mailbox

The Reef
1

hi reeflings,

Since a few weeks I am taking over a task of the coordinator role, namely the follow-up of the proton mailbox.

What does this task concretely imply?

  • checking the proton mailbox every couple of days

  • make sure that all mails are handled and if needed, contacts the person/team responsible of handling the mail

  • During the periods I am absent, make sure the task is being taken over by somebody else

You can always contact me if you expect a mail and you want me to warn you when it has arrived in the mailbox.

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Els, checking the mailbox is routine in team External every Monday at 17h.

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Hi Els, that’s so lovely ! I might have emails from David, E.S. regarding our NVC course. thank you !

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hi @reef-full ,

I am going on holiday from 13/02 till 26/02.

Could anybody take over the task of checking the proton mailbox and alerting the necessary people ? (see first post in this topic for more details).

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Hey @els, I can do that :slight_smile: Do you check every day?

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hi @Sophie_B thanks, every two days normally. I’ll send you a message just before leaving, as a reminder…

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hi @reeflings ,

Thanks to Lucia, I came to realise that some important mails destined to the Sosim Board Team, were in the Trash folder, which led to us missing a mail from the region on 16/01 concerning our permit. And it is not restricted to just this one mail, there were quite some mails from the architects in the trash folder as well.

I am curious to know how this happened. If somebody has an idea, let me know (private message or replying to this post)…

As a rule of thumb i would say: don’t delete mails from the proton mailbox that are not destined to your team.

(and my personal opinion: mails with relevant content: rather catogorize them in a ‘team subfolder’ than delete them?)

feedback welcome..

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Just wanted to say that all (at least many since December ) emails were in inbox yesterday so maybe there was an error in manipulation. I believe we spotted it quite fast so I believe there is no harm done.

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