I just created an event for the 27th May on Meetup. I saw on the registration form for that day that the presentation will start at 8pm. Correct?
Thanks Odile! And yes, the online presentations start at 8pm 
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Done!
See Ugne’s post above…
Hi @reef-external !
As asked for by Joannes, I have created a document that shows an overview of all the current presentations being organised, which can be found here: Login – Nextcloud
It’s pretty simple, as requested. For each presentation, you will find the following info:
- Date
- Time
- Location (or online)
- Edgeryders thread link
- Registration form link
Each time there is a new presentation planned, there will be a corresponding Edgeryders thread created, with your team tagged in order to get the communication rolling. If the presentation has to be cancelled, rescheduled or moved online, this will be announced on the same thread.
If I’ve understood all the discussions between Team R&O and Team External recently, where presentations are concerned, the former are responsible for deciding on dates, booking venues, creating a registration form, managing registrations and organising the actual event. Plus all the onboarding afterwards, as usual. The latter are responsible for all communication about the event, including the things that we used to do (habitat groupé, Samenhuizen, website, Facebook, etc.).
On the overview list, the first two presentations (13/5 and 18/5) preceded this division of labour. I have just created threads for each of the second two presentations this evening.
Two final points:
@joannes - the other day, you thought that Meetup would be a Team R&O responsibility, but I would think it is part of the communication strategy. And Odile is on top of that, who is in Team External.
With regard to the newsletter, I will be taking over the writing of it from Lee. So I will be letting @manuelpueyo know directly when they are ready to be sent out, unless you would like me to do it differently…
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@ChrisM I updated the website.
@reef-external and @reef-recruitment, my key learning from the last couple of days is that the publication of the event used to happen by one person, usually within 24 hours. Especially for events in the near future this is important, because we know that we need a minimum run-up of three weeks to be able to fill a room. Each day that gets lost is therefore a bit of a waste, so in some cases this is not something that can wait until the weekly all-hands meeting.
May I suggest that when a new presentation is planned, it is announced on Edgeryders, and then followed up on Signal. First from R&O to External to make sure they have seen the post, and then within the Team External Signal group to ask everybody to take up their task ASAP, or to find somebody else who could do it?
It’s also the case that we can be better organised in Team R&O with regard to planning events more in advance, which we have started to do. We’re currently sorted for the next six weeks. The next event is potentially on site in mid June, which I will create a post about soon. Once that date is settled, we can start planning presentations end of June and early July…
On that note, @Lee - you opted for Miro over l’Eschappée for 10 June… was that for any particular reason?
I take that, and at the same there is a certain slowness in The Reef, which at moments like this can really have a significant impact. Just to recap: Maria notified us about the national strike (29/04) on 24 April, which eventually led to an extra presentation on 13 May. From there it took until the 1st of May for me to discover that there were zero registrations for the 13th of May. That’s a week that got lost, which could have been prevented by a system of passing on the notification via Signal as I proposed, plus adequate monitoring as I proposed here: Team External: general exchanges 2025 - #10 by Lee
I chose Miro because I wanted to be quick (thinking that it would still go in the newsletter), but we haven’t paid yet, so feel free to change it. I think it would be a good idea to go to l’Echappée. @Dave_Starhawk may be able to help with that.
I’m increasingly hesitant to make any changes to existing presentations once the word has started to go out and forms have been produced. So I think it would be better to aim for one there at the end of June…
I’ll have a chat with him about that…
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For info, there are 11 people register for the bike tour (the maximum that can sign up is 18). I still think it may be worth going and sharing some info about the reef - although I cannot do it myself. I think none of our upcoming presentations has more than ten people registered so far.
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Hi @reef-external, the next 4 presentations (13/5, 18/5, 27/5, and 10/6) are already up on the Habitat & Participation website. Since you’re following this up from now on, just a small thing I noticed: it looks a bit messy having the same ad repeated with different dates. Maybe there’s a better way to present them? Totally up to you though — if you think it works as is, no worries at all. Just wanted to flag it 
(And just a tip: the ads tend to get pushed down quickly by newer ones, so it’s worth reposting the ad if you notice it has dropped too far down the page I just noticed though that the ad for the presentation in June is on top of the list, and that is not ideal either)
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The information about the upcoming presentation i.e. of 13th May is updated on our Immoweb classified. I am trying to insert the links to other presentations, but it’s a bit tricky due to character limit in the description section. Will update and confirm here.
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Are the contact details of our contact person in Spiegel on nextcloud? Could I find them? Is there a designated reefling to communicate with other cohousings or can I get in contact with them? I’d like to ask them to add our latest publication on their Facebook page.
@ChrisM yesterday, in the weekly team external meeting, we were wondering if you would have this info?
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Lee, Els and Hannah all know someone at Speigel. I have recently been in touch with Eva, who is in charge of booking their common space, in order to have our presentation there this Sunday… I’ll send you her phone number in a private message
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Hi @reef-external, I just wanted to check in if you have seen my post?
Could you also remove the presentation of 13 May from our website and follow-up with adding the people who registered to that presentation to the distribution list for the newsletter? Thanks a lot!
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Hello @reef-recruitment just seeking confirmation that the next presentations are:
10 June - Brutopia
16 June - online
3 July - Brutopia
I’ve seen the registration forms on the gmail account, but just to confirm that I’m not forgetting anything in between these presentations. I want to create the social media events and prepare posts. Thanks!
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I’m about to make posts for the last two
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@MariaAM As you may already know, we also have a single source of truth for all event:
Login – Nextcloud, which is kept up to date by @reef-recruitment
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@joannes - I’m about to write up a newsletter for @manuelpueyo to send out. Main point of it is to advertise the presentations on 16 June (online) and 3 July (Miro). Is there anything that Team External is working on that you would like to be included?
posting here the file which lists all the events and more info about them like the link to subscribe
https://c301.nl.tabdigital.eu/apps/files/files/219034?dir=/The%20Reef%20shared%20folder/Team%20Recruitment%20%2B%20Onboarding/Public%20presentations&openfile=true
Would you like Team R&O to post a link to this doc each time we create a thread for a new presentation?