Revamping the Coordination Group - proposal to meet on 8 September 2025

The Reef
1

Hello @reeflings,

One topic that will probaby be on the agenda of the plenary meeting on 25 August, is the review of the goverance reform (better late than never :sweat_smile:).

I don’t want to pre-empt the conclusion of the rounds that we’ll have, and at the same time, based on the discussion in the Coordination Team and also my own experience, my feeling is that one of the major conclusions will be that the mothballing of the Coordination Group (i.e. a circle of some or all Team Coordinators) doesn’t quite work (for several reasons).

In case my feeling is right, I would like to speed things up, and already book a first meeting. Should it turn out that I am completely off, then we can still cancel this meeting.

My proposal is to hold the meeting on Monday 8 September from 19:00 until 21:00, which is the first possible date that I can find.

For this first meeting I would like to have all the teams around the table that are currently active, which I understand to be:

  • Coordination Team (Building & Finance)
  • Community:
    • Conflict management
    • Recruitment & Onboarding
    • Community Life
  • Support:
    • External Relations
    • Facilitation
    • IT (?)
  • Governance & Working Methods (?)

I would like to find a good balance between efficiency (not too many people in the round) and openness, so my proposal would be that each team sends one person (ideally the Coordinator, otherwise someone else), and that these are the people who will participate in the rounds. If there would be more people who would like to attend - say out of curiousity or because they would be interested in taking up a Coordinator role in the future? - I would propose to welcome these people as observers, with the possibility for them to jump in when they have a strong desire to bring in something. Feedback is welcome on whether this approach works for all.

Assuming for now that yes, here’s a poll to indicate your presence:

  • I will be there to represent a Team
  • I would like to attend as an observer
  • I am a Team Coordinator, I can’t make it, and so I’m asking someone else
  • I would have loved to join as an observer, but unfortunately I can’t make it
0 voters
1 Like
2

Hi Lee,
My preference is not to join, as my knowledge of The Reef is not sufficient.
BR

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3

@Lee, is the idea for the current members of the Coordination team to all be present?

4

No, that would make for too many people in the round. We are one team, and I’ll go as the Coordinator, but feel welcome to come along of course. I am also working on a new circle structure, which will hopefully make all this a bit less messy.

This is totally fine of course. Just know that this could be an excellent opportunity to learn more, and that you are very welcome to log in and then observe the meeting for as long (or short) as you want.

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5

@Lee
Thank you, I didn’t think about this argument, so I’ll follow on line.
R.

2 Likes