Hello @reef-coordination , I was doing the Team IT budget and realized there was a line item missing from our accounting: while the ASBL has been paying for the Freeagent account of the SoSim since 2024, it has not paid for its own Freeagent account.
Checking in the Billing section of our account reveals that the bills have been regularly debited to my credit card. The same invoices, acknowledged as paid, can also be found in our Proton Inbox. I forgot to claim the amounts as an expense! We normally pay on the 5th of April of each year, and we had not done this for the past three years; 2024, 2025, and 2026. I have now proceeded to input the expense claims.
And I have three questions.
First: are you OK with me paying myself back for all three years? It comes down to 496 EUR, with only 176 attributable to this year.
Second: this breaks the filed accounts for 2024. I propose to let it go, it’s a small error with no consequences on the amount of tax we have to pay. Is that OK?
Third: it also breaks the 2025 and early 2026 tabs of this file. I could update it to reflect the extra expenditure, but then what happens is that the budgets we approved (which did NOT have the Freeagent for the ASBL expenditure) diverge from that spreadsheet. I propose to do it anyway. Is that OK?
Apologies, I will ty to be more careful in the future.