Statutes: almost-final (November 2025 episode)

The Reef
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Here’s an update on the statutes …

1. What happened before

  • Iteration -3: with the help of the lawyer we integrated some of the clauses from the statutes of Cohousing Ilôt De Spiegel, mostly on the so-called “Mark hacks” for financial safety that were missing.

  • Iteration -2 (file name “Axel’s version”): Axel went through the statutes from the first until the last sentences, and remedied countless inaccuracies and inconsistencies.

  • Iteration -1 (file name "pre-final 26-07-2025): I went through Axel’s comments and solved everything that I could solve myself.

“Iteration -1” is the version that was sent to the lawyer in August. It is now saved in the same Coral Reef > Statutes folder with as a file name “01-10-2025 lawyer”. What she did is accept all tracked changes from Iteration -1, and introduced some minor tracked changes and comments in the new version.

Link to the “Statutes” folder: Login – Nextcloud

2. The last outstanding things that need to be done

  1. Signature of the PVs (5.18) => needs a small edit (in correct French) to say that PVs need to be signed by everybody.

  1. Budget:

    • Defined in Lexique => does it need a more elaborate definition here, or do we agree that the minutes from agenda point no 8 from the GA of 23/08/2025 include the necessary detail, including a reference to the entire Excel sheet?

    • To be noted that in the Exposé Préalable: the budget is still defined as 3500 euro / m² => this needs a check to see whether it is in alignment with agenda point 9 on the maximum price discussed at the same GA.

    • For reference (no action needed): the article that says it requires an 83% majority to increase the budget by more than 10% is now Article 5.17.

  2. Apport financier and apport global (art. 7.7 and 7.9): this is about how to split the incoming bills and probably needs an update if not a correction.

  3. Blocked account** (art 7.11): this seems to be a never-ending story. We’ll need some language here that will keep us out of trouble, and I don’t think we’re there yet (see also Société simple: three party agreement)

  4. Richard’s comment about the société simple selling property rights: I couldn’t find it, but if it’s still there, it needs to be removed.

  5. The paperwork**:

    • The lawyer created a “convention de cessation de salaire”: we need to look into this and see what we need to do with this.
    • Idem for the Annexe 1: I saved a draft in the Statutes folder named “Registre des Associés et Ménages”, but it needs some further work.

Way forward

Other than points 1 and 2 I would like to ask @coral-board whehter there is one or two people who are willing to take over the finalisation of this undertaking. Points 3-6 all related to banking, calculus and paperwork, none of which are my fortes, and I am also just running on a low battery for the moment, so would be grateful for some support. Let’s discuss at the meeting next week?

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A huge job, which gives a headache just thinking about it ;-), Thanks Lee

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Update: having worked a bit on the draft minutes of the next GA, this task may seem bigger than it is in fact.

Here’s what the way forward could look like:

  1. Signature: I’ll take care of it (asking a French speaker).

  2. Budget: I can look at it and come with a proposal

  3. Apport financier and apport global: I could come with a proposal to take this out of the statutes, and move it into the minutes of the next GA

  4. Blocked account: I use my Joker. The simple solution is probably to take it out, but I would prefer @RichardB and @alberto to look at it.

  5. Error about selling property rights: for @RichardB if it’s still there?

  6. The paperwork: maybe something that @alberto would be willing to put in place, given he’s already handling the UBO data etc?

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I propose to do the following.

  1. Sit with Richard to understand exactly what’s possible in terms of collective handling of individual loans.
  2. Write into the statute the most centralized form of handling that will work with banking praxis. This might be… nothing, indeed.

Richard, do you agree? Would this information be something your own colleagues can give you, or do we need to talk to our contact in Triodos?

From what I am reading, it is not compulsory (though it is possible) to publish the statutes into the Moniteur Belge. The only real obligations are to register with the BCE and to keep a UBO Registry via MyMinFin. So there seems to be no paperwork. Again, maybe @Richard can ask the notary?

Ensuite, il convient de publier un avis de constitution dans un journal habilité à recevoir les annonces légales, et de faire enregistrer les statuts au greffe du tribunal de commerce. (source)

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Let’s wait until you are back from you are break on this one, because we are talking next to each other. Axel has set up the statutes such that we now need a “list of household” (e.g. to determine voting rights). It’s simple things that can be taken care of in not so much time.