Team Building: scheduling meetings

The Reef
9

Hey @reef-building, can you work with this meeting schedule from April onwards (timing 7-8.30pm)?

5 April (Friday)
15 April (Monday)
30 April (Tuesday)
15 May (Wednesday)
30 May (Thursday)
14 June (Friday)
24 June (Monday)

Let me know if this collides with any other team meetings! Otherwise I’ll add those dates to Nextcloud shortly :slight_smile:

4 Likes
10

Hello @reef-building
Just wanted to let you know that I can’t make the next meeting on thursday 21/03. I know that at least Els and Lie also can’t. For the ongoing work, it means that the people responsible for the fiche factory won’t be there at the meeting.
I think I remember we have a rule that we should be 60% of the team present at a meeting? Or did I make that up?
If it is indeed true, should we move this one?

2 Likes
11

Hey, thanks for bringing that up, @Sarah! I can’t remember a quota (we’re rarely more than four, aren’t we?) but let’s see who would be there or who wants to reschedule:

  • Yes, I will be there
  • Move to 18.3
  • Move to 20.3
  • Move to 22.3
  • Move to 25.3
  • Move to 26.3
0 voters
1 Like
12

Ok so I made that up!

The main thing is the fiche factory problem, but if there are other agenda points to deal with and there are enough people joining, then you should just keep the date and go ahead with it.

2 Likes
13

@anon78992831 and @Aline_Jeandenans quick question: will you be at the next TB meeting (21.3) or would you like to reschedule? Thanks for filling in the poll :slight_smile:

Also, if I am not mistaken, the meeting with the architects might happen on the 18th in which case we wouldn’t have a viable replacement date.

1 Like
14

Hello again @reef-building, let’s keep the meeting on the 21/03 then, it doesn’t seem to make sense to move it around if we can’t get more people together.
@Lee will you be in charge of the agenda and facilitation? I can’t remember what we decided last time (but maybe it wasn’t clear that you were going to be there?)…

2 Likes
15

Thanks Sophie! I will try to post something on the agenda tomorrow.

16

@reef-building, second attempt and second poll to find a new date for the next meeting (originally scheduled for tomorrow) with the aim of having fiche factory experts present :slight_smile:

  • 25.3
  • 26.3
  • 27.3
  • 28.3
  • 29.3
  • I can’t make it that week :rabbit:
0 voters
1 Like
17

@reef-building : shall we fix 27/03 for next Team building meeting? I put a meeting request with opentalk link in the Nextcloud calendar…

1 Like
18

Thanks @els, I was about to (finally) do that :slight_smile:

2 Likes
19

Hi @reef-building ,

In today’s Team Building we focussed on substance, and the suggestion of Lee was warmly accepted to see each other life on another moment, in a more relaxed way to discuss more on organisational and interpersonal issues. (For more details look at the topics in green on the agenda of 27/03)
Could you fill in the poll below, to pick a date for this?

  • Sunday 31/03 afternoon (from 12:30)
  • Monday 01/04 afternoon (from 12:00)
  • Friday 05/04 evening (from 18:30)
  • Saturday 06/04 afternoon (from 12:00)
  • Sunday 07/04 afternoon (from 12:30)
  • Friday 12/04 evening (from 18:30)
  • Sunday 14/04 afternoon (from 12:30)
0 voters
3 Likes
20

I’m sorry but I don’t have a lot of availabilities at all in the next 2 weeks :-/

1 Like
21

Same for me sorry.

22

hi @reef-building
A new try with some later data (same purpose as mentioned in the poll above)

  • Friday evening 19/04 from 18:30
  • Saturday morning 20/04 from 9:30
  • Saturday afternoon 20/04 from 13:30
  • Saturday evening 20/04 from 17:30
  • Sunday afternoon 21/04 from 12:30
  • Sunday evening 21/04 from 17:30
  • Friday evening 26/04 from 18:30
  • Saturday afternoon 27/04 from 14:00 onwards
  • Saturday evening 27/04 from 18:00 onwards
  • Wednesday morning 1/05 from 9:30
  • Wednesday afternoon 01/05 from 13:30
  • Wednesday evening 01/05 from 17:30
0 voters
2 Likes
23

Not a lot available on those days, sorry…not even sure about the 27th.

24

27th there is a sociocracy training I think now
1st of may I may be available but I’m not sure, I will only know quite close to the date…

25

The sociocracy training is the 27th in the morning…

1 Like
26

@els do you want to toss a coin, or shall we just choose for the afternoon so that we can link it to the facilitation training?

If the latter, I would recommend starting at 14:30, because I expect that we’ll be welcoming some newlings for the training and then a potluck.

27

yes, that was what i was thinking as well.
@reef-building so Saturday 27/04 at 14:30 after the potluck of the facilitation training in the morning

1 Like
28

Hi @reef-building
I set up the time table for our team meetings

A few things to note:

  • by having team building meetings on wednesday or friday preparing for the meeting with the architects on a monday, it means that the frequence of 2 weeks between meetings is some times less, sometimes more than 2 weeks (for instance in February and April, 3 weeks between meetings, and end of june only 1week)
  • I’m not sure if it works having a set day or couple of days of the week, for instance for me it means I won’t be able to make a lot of the team meetings (5 fridays); as we said, it’s ok that we are not all there every time, but it means that I will be more absent than most in this case. For now I’ve set the meeting on a wednesday whenever possible, but we’ll have to check if wednesday is not particularly inconvenient for @Sophie_B …

Please have a look and tell me if you find a problem with it all!

2 Likes