Team Building: scheduling meetings

The Reef
14

Hello again @reef-building, let’s keep the meeting on the 21/03 then, it doesn’t seem to make sense to move it around if we can’t get more people together.
@Lee will you be in charge of the agenda and facilitation? I can’t remember what we decided last time (but maybe it wasn’t clear that you were going to be there?)…

2 Likes
15

Thanks Sophie! I will try to post something on the agenda tomorrow.

16

@reef-building, second attempt and second poll to find a new date for the next meeting (originally scheduled for tomorrow) with the aim of having fiche factory experts present :slight_smile:

  • 25.3
  • 26.3
  • 27.3
  • 28.3
  • 29.3
  • I can’t make it that week :rabbit:
0 voters
1 Like
17

@reef-building : shall we fix 27/03 for next Team building meeting? I put a meeting request with opentalk link in the Nextcloud calendar…

1 Like
18

Thanks @els, I was about to (finally) do that :slight_smile:

2 Likes
19

Hi @reef-building ,

In today’s Team Building we focussed on substance, and the suggestion of Lee was warmly accepted to see each other life on another moment, in a more relaxed way to discuss more on organisational and interpersonal issues. (For more details look at the topics in green on the agenda of 27/03)
Could you fill in the poll below, to pick a date for this?

  • Sunday 31/03 afternoon (from 12:30)
  • Monday 01/04 afternoon (from 12:00)
  • Friday 05/04 evening (from 18:30)
  • Saturday 06/04 afternoon (from 12:00)
  • Sunday 07/04 afternoon (from 12:30)
  • Friday 12/04 evening (from 18:30)
  • Sunday 14/04 afternoon (from 12:30)
0 voters
3 Likes
20

I’m sorry but I don’t have a lot of availabilities at all in the next 2 weeks :-/

1 Like
21

Same for me sorry.

22

hi @reef-building
A new try with some later data (same purpose as mentioned in the poll above)

  • Friday evening 19/04 from 18:30
  • Saturday morning 20/04 from 9:30
  • Saturday afternoon 20/04 from 13:30
  • Saturday evening 20/04 from 17:30
  • Sunday afternoon 21/04 from 12:30
  • Sunday evening 21/04 from 17:30
  • Friday evening 26/04 from 18:30
  • Saturday afternoon 27/04 from 14:00 onwards
  • Saturday evening 27/04 from 18:00 onwards
  • Wednesday morning 1/05 from 9:30
  • Wednesday afternoon 01/05 from 13:30
  • Wednesday evening 01/05 from 17:30
0 voters
2 Likes
23

Not a lot available on those days, sorry…not even sure about the 27th.

24

27th there is a sociocracy training I think now
1st of may I may be available but I’m not sure, I will only know quite close to the date…

25

The sociocracy training is the 27th in the morning…

1 Like
26

@els do you want to toss a coin, or shall we just choose for the afternoon so that we can link it to the facilitation training?

If the latter, I would recommend starting at 14:30, because I expect that we’ll be welcoming some newlings for the training and then a potluck.

27

yes, that was what i was thinking as well.
@reef-building so Saturday 27/04 at 14:30 after the potluck of the facilitation training in the morning

1 Like
28

Hi @reef-building
I set up the time table for our team meetings

A few things to note:

  • by having team building meetings on wednesday or friday preparing for the meeting with the architects on a monday, it means that the frequence of 2 weeks between meetings is some times less, sometimes more than 2 weeks (for instance in February and April, 3 weeks between meetings, and end of june only 1week)
  • I’m not sure if it works having a set day or couple of days of the week, for instance for me it means I won’t be able to make a lot of the team meetings (5 fridays); as we said, it’s ok that we are not all there every time, but it means that I will be more absent than most in this case. For now I’ve set the meeting on a wednesday whenever possible, but we’ll have to check if wednesday is not particularly inconvenient for @Sophie_B …

Please have a look and tell me if you find a problem with it all!

4 Likes
29

Wednesday is usually fine :slight_smile:

1 Like
30

hi sarah,

I see several meetings (biweekly ones with the architects) falling together with a PM.
You’ve asked the architects to change 25/3 to 24/3 (which they agreed to), but there are two other ones:

  • May 5th

  • february 25th

31

Ah yes! Thanks!
Weird, I double checked it, I must have been veryyyy tired! I’ll write to them…

1 Like
32

Also I just noticed we now have a meeting on the 30th of december, 7th and 10th of January.
Which ones should we keep?

33

30th: i would like to keep.
7th: i don’t see one?
10th: i would keep it for now, lets see what the PM of the 5th brings and where we are with the reorganising of the folder structure
(we can discuss about it in Monday’s meeting, if you want)

1 Like