touch base with VIPs, ensure they still have LOTE4 on their calendar, have them confirm what days they are coming.
aggregate this information and put it somewhere (public) on the platform
write to each one of them, copy to Gaetano Lionetti (voli@sassiweb.it ) and Anna (amministrazione@matera-basilicata2019.it). The mail should say more or less "dear X, meet Gaetano, the travel agent following Matera 2019. Please let him know when you are traveling and from where, and he will reserve your travel and accommodation."
@Nadia, can you confirm the list of VIPs beyond Fabrizio?
Has confirmed his participation for core conference days 24th / 25th / 26th - I imagine then he will arrive on the 23rd but I’m waiting on his PA to send me through logistical requirements for travel and accommodation.
Any way we can leverage that these people are coming?
Guys, I feel like we’re not making the most out of having them on board. Although Edgeryders are not exactly the applauding type of big names, the least we can do is introduce them properly via a couple of snappy paragraphs and embedding their (video) talks in them? Maybe not now, but as they confirm?
@NicoBis are you by any chance interviewing Fabrizio Barca or another Fabrizio? Having that online would be great…
I agree, @Noemi. In fact, we have already arranged a short video interview with Fabrizio, in Italian and English: @NicoBis will shoot it on the 3rd. Others should happen too, though video might be more difficult.
I’m still waiting on absolute confirmation from people, I received news from both Riel and David that they won’t be able to make it! Fabrizio is a yes, Robin will confirm shortly. Not heard back from Amelia yet and Giulio I think @alberto can confirm on?
Did you see this email from Robin? She wants to know what the different travel options are for her to get to Matera. So you would need to check the options with the travel agent tomorrow if possible and let her choose the one that works the best for her. Can you reply to her email saying you will check with the travel agent and get back to her with some options please? thanks!
Nadia,
What I think is going to happen is that I will pay for some of this trip, and LOTE will pay for some. We can figure out the payment mix later.
but here are things I know:
October 22: leaving Boston later than 6pm to LOTE
October ?: leaving LOTE to Porto, Portugal
November 4 evening, or Nov 5 morning: Porto to Paris
November 9 around noon: Paris to Boston
complex :(
you only need to figure out the beginning which I really can't do.
Natalia, it’s in the task instructions above, you probably missed it? write to Robin, cc Gaetano Lionetti (voli@sassiweb.it ) and Anna (amministrazione@matera-basilicata2019.it). The mail should say more or less "dear Robin, meet Gaetano, the travel agent following Matera 2019. Gaetano, this is the itinerary Robin prefers, can you book for her? Make sure Gaetano and Anna follow up…
thanks,
@La_Gaia, not sure what else is needed at the moment, there aren’t many VIPs confirmed, probably about 4 in the end. If you do have some spare bandwidth follow up on the community calls? we have weekly writeups with what’s missing from the Lote4 picture.
@Noemi, it seems that we now have dates for Barca, Andersdotter, Chase. I propose we email Matera2019, copy to @Natalia_Skoczylas, and get VIPs in direct touch with their travel agencies. Giulio has not replied yet, plus he is traveling in the Indonesian archipelago and connectivity is an issue: I would rather make a move now, and add Giulio later.
I’d prefer I’m not the one emailing because I can’t follow up if Comitato or travel agent don’t move fast enough. At least you’re there and can make phone calls in case they’re not responsive…
So, Robin has her ticket, Amelia is still unsure of the dates. I do not have the contact to Fabrizio - but if you send me one, I will do the booking. And let me know what happens with the last VIP. @Alberto@Ben@Noemi
