I have some doubts about spending a lot of plenary time on this. This is highly technical, and we have had our technical people (Building and Finance) look at it in detail. I don’t think it is necessary that everybody understands every paragraph in the contract.
Can it be an option to collect questions in writing from those who are interested, and then do a short presentation of the key points at the plenary meeting?
Thanks Els! And sorry for the late reply… I find it a bit hard to be on top of ER at the moment…
I might ask Lucia for her notes, she might have caught some stuff I didn’t
I’m not sure of that timeline. I think they said to make sure to ask for both options when asking for quotes, and that we can decide later but I didn’t catch when.
I wonder though if we might need to know that before paying them as the percentage is based on the total cost, so casco +finitions…
I still don’t think it is the same thing, but didn’t have time to read Lie’s post, it might be clearer there…
We should try and come up with an estimate for all the little costs soon… if the connection to sewage, etc… is indeed 5000, that’s quite an addition, and people should be made aware about it. I can take this on.
Did we attribute the action point to team finance to work out taxe sur la bâtisse and the permit fee, etc? @RichardB ?
About the “murs mitoyens”, I wonder if we might need to buy them back if we want to do vertical gardens?
Might not be a big priority, but I just wonder if that needs to be discussed before the compromis as it involves a géomètre and the notary??
It might seem like a little detail, but I think it would be quite important to make the site nicer as the high walls are a big minus of the site; and also it would make the site fresher in the summer, which might be important… @RichardB can you ask the notary about this?
i agree, and not only little, all costs not foreseen in the 4370 euro/m2 .
I can help with that if you want…
i don’t think so, as long as we stay on ‘our side’ i think it’s all good (and in case of vertical gardens we do). It’s only when we want to construct/do sth on the neighbours half. In that case we should buy his half (that’s the way i understood it)
@reeflings, me again…
Referring to this post (a little bit above)
To save time in the plenary, the idea would be to collect questions in writing instead of bringing them up in the plenary. So please reply on this or the above topic if you have any questions on 'the contract with the architects) and tag Richard, Sarah and myself…
I believe we have a common understanding but there is a mix up of terminology In my understanding Maître d’œuvre, Chef de chantier and Maître de chantier all refer to the same function (see link here) which will be performed by someone from the Entreprise Generale. This is nothing we can do in my understanding. Maître d’ouvrage on the other hand refers to us and there are indeed a number of things we need to be doing (or outsource), as laid out in Lie’s post, the contract itself and in what Francois commented during the meeting (e.g. attend the construction site, meetings with the chef de chantier and the architects, sign the PV’s etc.)
We did work on simulations for notary and registration fees and reported back to the group. Login – Nextcloud In a nutshell: Final costs will depend on how much of the registration fees we can recover during the reimbursement. In total we would expect to pay 125k.
I’m not aware of a current action point on the taxe sur la bâtisse. There were occasional exchanges here on ER. If need be, please shout as we have a Team Fianance meeting this Thursday and can bring it on the agenda.
hi @sarah, started a document with it. (It needs to be out of my head before i go on holiday, otherwise i might forget some things… Can you complete/check? @Lee : any suggestion where this should be safed. For now i put it under Team Building (where it probably shouldn’t be):
I’m gonna contact the commune on Friday to ask about this, no worries…
Indeed, the description of maître de chantier does sound like what the entreprise générale would be doing. So does that mean that the notary was just telling us to take an entreprise générale for our project? I feel that it was a bit more than that…
And then the function that Mark is referring to is called something completely different? It’s more like a deputy to the MO?
I guess the names don’t matter too much as long as we have the right people! And if we don’t get confirmation from the notary we will just go with what Mark is suggesting…
For the tax the batisse, i wonder if it’s not worthwhile to try to negotiate it (and put our negotiator or sb on it?). The Spiegel tried but didn’t succeed, but we are x years later. The commune loved our project and i had the impression they were willing to fight for us. It was already mentioned at the commune that the price factor was not an easy one, and if i understood well, the tax the batisse is put into life for big promotors , not for cohousings with a social factor…
(but that doesn’t take away you can call and get info).
@els there is a folder in Team Finance called “estimations and scenarios”. Ideally all estimations (including the price calculator) should be saved there.
For the taxe sure la batisse I wouldn’t count on negotiating, because it’s a tax.
i think it would be wise to have this scanned 30 min by a lawyer with experience in this field, just in case he/she sees some red flags. this can cost 80 euros. let me know if you need help to find a lawyer
Hello Manuel, we did already consult a lawyer in the past. There are advantages of sticking to the same lawyer, i.e. she already knows the project and we were happy with her work on the SoSim’s statutes.
@reef-finance
next week i’ll be calling the architects to check in and see what the next steps are and when we should - with team building - sit together. In case they would ask me sth about ‘where we are at with the contract’, i’d like to have a little status…
has it been read by a lawyer and if so, where there any remarks /changes proposed?
has the ‘red sentence’ been adapted in the contract?
what do you/we see as a feasable date to sign it?
what is the proposal towards their payment conditions (mainly for this year and for next year up until the construction of the building starts).
I don’t think we will go in detail on the phone, but just to know what i can say and what not…
Hello Els,
here below my responses, @reef-finance please feel free to accomplish where necessary:
has it been read by a lawyer and if so, where there any remarks /changes proposed? I think this is not the case, and it is not foreseen
has the ‘red sentence’ been adapted in the contract? As it’s their contract I think they should change it, we’ll just need to let them know that we’ll be owners of the property as of 15 December 2024.
what do you/we see as a feasable date to sign it? We are in the process of setting up our SoSim which we want to use for this purpose. This should be finished during October.
what is the proposal towards their payment conditions (mainly for this year and for next year up until the construction of the building starts). For this year we have planned in the following payables: 5% à titre d’acompte, 5% à la remise de l’esquisse. To note that the contract mentions that we would offset past payments for feasability studies with the first payment (5% à titre d’acompte), could they already let us know how much that would be and perhaps we can then still follow the old payment route via the ASBL. For us to discuss further internally, however the advantage is that we can do this relatively quick and buy us some time.
allready called the architects today as we urgently needed them to deliver info for the soil samples (that are programmed for 17/09).
they didn’t bring up the contract and didn’t mention it myself neither, so no need to further elaborate on what richard replied above.
we will probably be meeting them in 3 weeks time, so it would be handy if we would have more clarity on the open things concerning the contract @ugne : concerning richards question , or maybe better @Sophie_B : do we have the invoices we received from the architects so far stored somewhere ? (high level i think we did 7 FS at a rate of 700 euro/FS without VAT)
Thanks - that’s actually good enough for now, we can discuss details with them when we sign the contract. Probably, they will want to know the level of finishing we require, as that’ll play a role in the pricing as well.
In my understanding Maître d’œuvre, Chef de chantier and Maître de chantier all refer to the same function (see link 
