Please make sure that all the material requested purchased and sent to the venue so they are available on location by August 25 at the latest. Please also update the internal Edgeryders budget document with the costs for the different materials puchased when you purchase items.
1. PARTICIPANT ARRIVAL PACKAGE: Instead of the usual boring lots of different sheets in a folder we are producing one booklet that participants hang around their neck. It serves as a name tag and contains all the information that event participants need. The talk to me bubbles are not in the booklet, but they are also hung around the neck. On the front and back of each booklet we will have two stickers, one of the logo in the dark blue colour. And one of the logo in the right colour for the team the participant is put into (there is a bit of confusion about exactly how many teams and colours we need). We just need to make sure the stickers are printed and delivered along with the printed booklet materials. This is the example we refer too http://fontsinuse.com/uses/37/f8-conference-badges. Things to order/buy for the Participant Arrival Package are:
a. Material for fifty booklets using either Susa or Simonas design, depending on which is cheapest to print. Please make sure they include all the right content in the final file.
b. Stickers: 1) 2x50 of the event icon in the main blue color ( 50 participants, one sticker for each side of the booklet) 2) 2 x 10 of the event icon in each of the 6 other colours of the logo.
c. Talk to me Bubbles (around same size as booklet) (we can print 50 of them with a normal printer on location).
d. The Lanyards to hang the booklet around the neck with: If you can find them all in one colour (black always works) that would be lovely. You need then same amount as number of pariticipants. Please make sure they too are shipped to the
2. WRITING AND DOCUMENTATION MATERIALS: We really dont want to waste paper and try to avoid post it notes. There is an alternative I prefer which is static sheets which can be reused. They are also better because you can post normal paper (not post its) on them. And normal paper in different shapes and coloours is easier to find.
Notebooks: If you are going with Susas design, it requires you to buy 50 notebooks, please ask her for a link where to get them.
Whiteboard Pens: get 6 x packages of the package with six differenrt coloured pens in it: http://www.staedtler.com/en/products/markers-refill-ink/whiteboard-flipchart-markers/lumocolor-whiteboard-marker-351-whiteboard-marker-with-bullet-tip/#id=264&tx_solr[filter][0]=lineWidth%253A667
Fine Markers (instead of sharpies if we are using reusable post its): get 40 non permanent markers of this thickness in blue or back http://www.staedtler.com/en/products/markers-refill-ink/whiteboard-flipchart-markers/lumocolor-whiteboard-pen-301-whiteboard-pen/#id=264&tx_solr[filter][0]=lineWidth%253A659
Reusable Whiteboard Sheets: Find out from Jennifer or Roumiana how many we need/day
Reusable Post it notes: Find out how many we need/day.
For all the other paper stuff; we just get 2 boxed of coloured printer paper in each of the colours they want. I ll get them cut at a print shop in town.