The current meeting schedule
The current meeting schedule (see Increasing our meeting frequency) doesn’t work very well for me. Here’s how I worded it in the thread above (post no 14):
As this is making things difficult to me in making the agendas for the plenary meetings, in my capacity of group coordinator I am taking the liberty to make a proposal for a different schedule for 2025.
My proposal
We meet every month on the same dates: the 5th, the 15th and the 25th.
The time remains unchanged: weekdays 19:30 - 22:00, weekends 10:30 - 13:00.
All meetings would be open to all Reeflings by default (as it used to be the case). When there is a need for a Full Members only meeting (because of a sensitive topic or because we want less people around the table), then we openly communicate this to the Associate Members.
The proposal should have the following advantages:
-
Regularity: enough time between meetings
-
Variety: the meetings will take place on different days of the week, so nobody needs to compromise on weekly activities, plus we also get a mix of week and weekend days
-
Predictability: easy to plan for everybody, us Reeflings, Teams who need to prepare a proposal, architects, …
Duration & review
My proposal would be to plan the dates until the end of June as we are used to, but to do a mid-term review, to see whether we can decrease the meeting frequency once the avant-projet stage is finished.
All feedback welcome in the thread below. In function of the outcome I will then bring the topic to a plenary for a final consent round.