Meeting schedule Q1-2 2025

The current meeting schedule

The current meeting schedule (see Increasing our meeting frequency) doesn’t work very well for me. Here’s how I worded it in the thread above (post no 14):

As this is making things difficult to me in making the agendas for the plenary meetings, in my capacity of group coordinator I am taking the liberty to make a proposal for a different schedule for 2025.

My proposal

We meet every month on the same dates: the 5th, the 15th and the 25th.

The time remains unchanged: weekdays 19:30 - 22:00, weekends 10:30 - 13:00.

All meetings would be open to all Reeflings by default (as it used to be the case). When there is a need for a Full Members only meeting (because of a sensitive topic or because we want less people around the table), then we openly communicate this to the Associate Members.

The proposal should have the following advantages:

  • Regularity: enough time between meetings

  • Variety: the meetings will take place on different days of the week, so nobody needs to compromise on weekly activities, plus we also get a mix of week and weekend days

  • Predictability: easy to plan for everybody, us Reeflings, Teams who need to prepare a proposal, architects, …

Duration & review

My proposal would be to plan the dates until the end of June as we are used to, but to do a mid-term review, to see whether we can decrease the meeting frequency once the avant-projet stage is finished.

All feedback welcome in the thread below. In function of the outcome I will then bring the topic to a plenary for a final consent round.

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