Mini-process on how to cover costs for anything purchased on behalf of the Reef

Hi @reeflings
I have been asked to draft a mini-process/ reminder how to make sure everybody knows how to cover the costs of anything purchased on behalf of the Reef (like the drinks bought for the public presentation, for instance).

If you buy anything for the Reef, please ensure you :

  1. Keep a copy of the purchase ticket
  2. Scan it or make a picture
  3. Go to our accounting system FreeAgent and follow the steps : Alberto’s thread “How to use FreeAgent for budget monitoring

If we take an example of the drink purchased for the public presentation, the expense can be linked to the existing project: “Team Recruitment & Onboarding Budget 2023”.

Additional support here: