It seems like we don’t have a whole lot of topics for the next plenary meeting, and probably not enough to convoke a meeting in presence.
From what I can see possible agenda items could be the following:
Team Building stuff on sites and scouting
Policy reviews: organigram and plenaries (format & frequency)
So questions:
Does anybody have other topics that they would like to add to the agenda?
If no substantive topics are added, would you agree to hold the meeting online?
@Sophie_B: Can you please specify the different items to be added to the agenda, plus how much time is needed for each?
@ChrisM: 1) Can it be enough that the newlings can observe us in a meeting online, or would we need an additional social if we hold the meeting online? 2) Would it make sense to use the rest of the meeting time for a sociocracy / governance training for those who haven’t followed one yet?
Hey @Lee, for now, I see one item on 4 sites which are problematic for various reasons and for which it would be good to get the opinion of the group on whether/how to move forward. Guess that would take around 30min.
We have a team meeting on Friday, will report back after that. @reef-building, anything else you can think of for now?
The only thing I could think of is the summary on where we are with the different sites. Apparently, @Lee you said you were gonna do that? Let us know, otherwise I can have a look at it
Does that mean we should prepare a proposal on the plenary format and frequency? Or the idea is to discuss and create a proposal together?
I must have been misunderstood, because I have no idea what you are talking about. So - whatever it is - great if you can have a look at it.
Apologies for the unclear use of words. These are things we decided in the last 6 months: having plenaries every 3 weeks instead of 2 (frequency), and having them online and on Sundays (format). They are item on the “review” list.
What would you propose we do with it? Add it to the agenda, or wait a bit longer until we have more experience?
Hey, I’m responsible for this confusion, sorry @Sarah and @Lee! (I was referring to Lie offering to rename the prefeasibility studies.) Sarah, if you could prepare something for the plenary, that would be fabulous, thanks a lot!
Also, Sarah is the only member of Team Building (that only consists of 4 members) who can make it to the plenary so that’s all we can contribute, I am afraid.
I think it would ideal if we could keep this meeting in person rather than online, as there are a few Exploring Members coming for the first time (three definites and some maybes)…
I think this is a good idea, as quite a few people who have already put their names down haven’t been able to attend a training yet, and people who have always benefit from a refresh.
And even if the plenary is a light one, we can always head to a bar afterwards to socialise a bit…
We will be meeting tomorrow for a very short plenary meeting. After that, for those who want to, we can go for a drink.
The draft agenda can be found in the usual place, in the Team Reef folder > Plenary meetings. This is the internal link: https://c301.nl.tabdigital.eu/f/51325
@Sarah, can you please add the link to the Team Building point and let everybody know when it’s there?
@reef-full: if you want to give a proxy for the vote on the feasibility, please contact someone and let them know how you would like to vote.
Finally some practical things:
We are meeting at my place, the address is in the agenda and on the calendar.
We start at 19:30 sharp, so grateful if you could arrive 5-10 in advance. We like to start the meeting with some calm and serenity, so arriving ahead of time is really appreciated.
If you want to hang out and/or bring your dinner and eat it at my place you are welcome starting from 19:00.
If you can’t make it and you haven’t filled in the poll above, please let us know, preferably by putting your name down in the agenda.
If you are new to The Reef and you haven’t done so yet: we have a short “manual” on plenary meetings, in which we explain what we do and why. This is the internal link: https://c301.nl.tabdigital.eu/f/73538
I will hardly be online until the plenary, so if you need me don’t hesitate to contact me on Signal.
Lovely to meet you all and thanks for the meeting!
Here’s a quick follow-up:
@reef-building, can you please have a look at the action points?
@Veerle, @SimonDelch, @Evi and @bram, if you are confident that you want to become an Associate Member, it would be great if we could find you a Team ASAP. Can you please have a look at the documents and fill them in? They are in the “Associate Members” section of the checklist, under the heading “Teams”. Thanks a lot!
