Responsibilities, Tasks, Routines; Documentation from Content Curation Call 22/10

This is where we add answers to the questions below, add urls to materials mentioned, assign responsibilities and routines needed to coordinate effective communication campaigns for the next three weeks. Please take 15 minutes to add whatever answers/materials you already know/have either before after the call today so as to save us time

Projects

In Brussels & Flanders:
These activities require intense promotion in French and Dutch on social media (FB events + relevant Facebook groups), Local Press coverage (Belga + Bruzz), Individual outreach via local personal contacts, flyers to put in key locations (e.g Comics shops, bookshops, coworking spaces etc).

Who is accountable for results

  1. Sci Fi Economics - Who is accountable for which results? What is current situation? Risks/possible points of failure? How to fix with/through comms? Where are all the digital assets for this project (please make sure you have all the raw materials and editable design/video files for each thing you are commissioning before issuing any payment, ping: @marina and @alberto), Where is the best editorial content/conversations with “meat” in them to be found?
  2. Justice & AI- Who is accountable for which results? What is current situation? Risks/possible points of failure? How to fix with/through comms? Where are all the digital assets for this project (please make sure you have all the raw materials and editable design/video files for each thing you are commissioning before approving any invoices or making payments), Where is the best editorial content/conversations with “meat” in them to be found?
  3. The Reef - Who is accountable for which results? What is current situation? Risks/possible points of failure? How to fix with/through comms? Where are all the digital assets for this project (please make sure you have all the raw materials and editable design/video files for each thing you are commissioning before approving any invoices or issuing any payment, Where is the best editorial content/conversations with “meat” in them to be found?

Communication channels - Who sets up and manages each one for each event/activity - what is role of Edgeryders comms and community management crew? what is on individual event organiser?

  1. Facebook event (add edgeryders as editor)
  2. Meetup
  3. Facebook groups
  4. Local news publications
  5. Physical locations (Flyers, Posters at relevant locations - co-working spaces, cafes etc)
  6. Posts on Mailing lists
  7. Documentation space on platform: example:we can have an event documentation category where all documentation is posted on the platform. And we can set it up so that when a person creates a new topic, there are a number of questions in the WYSIWYG that people can answer to help them get started. But who is responsible for making sure the documentation happens in the first place, then cleaning it up into a blogpost that we can post afterwards to stimulate good followup discussions and collaborations?

In other locations

  1. Berlin (English): Hackathon for ethical solutions to unethical problems, Service Design in a climate emergency, Carbon neutral Smart Cities,
  2. Malmo (Swedish): What does tech look like on a finite, post-climate change earth?
  3. Stockholm (Swedish): Teaching Teachers Open Source
  4. Serbia (Serbian)
  5. Poland (Polish)
  6. Czech Republic (Czech)

Communication channels - Who sets up and manages each one for each event/activity - what is role of Edgeryders comms and community management crew? what is on individual event organiser?

  1. Facebook event for each event POPREBEL and NGI (add edgeryders as editor)
  2. Meetup
  3. Facebook groups
  4. Local news publications
  5. Physical locations (Flyers, Posters at relevant locations - co-working spaces, cafes etc)
  6. Posts on Mailing lists

Team Communication routines - Who in edgeryders is coordinating what, how and where? what is on individual event organiser for each activity?

  1. Key Quotes from best of posts and threads
  2. Weekly Summary Posts
  3. Bulk Schedule updates
  4. Count on me
  5. Interviews: Reaching out to people, Coordination & onboarding, Conducting Interview & transcribing it, Posting rouch edited draft in Wiki, Reaching back to interviewee to get them to create account and edit their piece, add footer for promoting event/discussion & prompting signups, publish

What about documentation? In order to be able to justify to our funders the expenses for organising the event we have to present them with detailed documentation from the event. This is a prerequisite for us being allowed to reimburse expenses. We ask the leader of each event to ensure that participants in their event answer a few questions here https://edgeryders.eu/c/campfire/Festival-Documentation

what does “meetup” mean in this context?

the events website.

sorry but that confuses me even more. lets talk during the call

https://www.meetup.com/

We need a budget to do meetups, not sure if we’re actually having anything in place at the moment.

there is a trial option for meetup pro. But you do not need this to post events.

NGI General and Festival related:

Team Communication routines - Who in edgeryders is coordinating what, how and where? what is on individual event organiser for each activity?

  1. Key Quotes from best of posts and threads @mariaeuler will put some in the build schedule, feel free to so as well, I need help: https://docs.google.com/spreadsheets/d/1XBes-2S2WKox4hMTwA4DqbnHB0a2CdaB4sYj2N_BD8A/edit#gid=1582274678
  2. Weekly Summary Posts @mariaeuler will try to go back to that.
  3. Bulk Schedule updates @mariaeuler and @johncoate
  4. Count on me @anon82932460
  5. Interviews: Reaching out to people, Coordination & onboarding, Conducting Interview & transcribing it, Posting rouch edited draft in Wiki, Reaching back to interviewee to get them to create account and edit their piece, add footer for promoting event/discussion & prompting signups, publish @johncoat and @inge, we also need to hire someone else for this
  6. Where to put documentation? We ask the leader of each event to ensure that participants in their event answer a few questions here https://edgeryders.eu/c/campfire/Festival-Documentation

Question: Is the community management team for NGI big enough/has enough hours? Should we increase/hire more? (could suggest someone)

1 Like

Berlin (English, German?): Hackathon for ethical solutions to unethical problems,

Who is accountable for which results? @BlackForestBoi is accountable to deliver sign-ups and documentation, has to book location and organise facilitation. Edgryders team is responsible to provide help and push in social media reach out and campaigns.

What is the current situation?

Plan stands, two participant team interested, reach out about to start since @blackforest bio had a lot of other work the last weeks

Risks/possible points of failure? Not engaging enough interesting hackathon projects

How to fix with/through comms?

Where are all the digital assets for this project (please make sure you have all the raw materials and editable design/video files for each thing you are commissioning before approving any invoices or making payments): Here are the templates for flyers: https://drive.google.com/drive/folders/1Z3jVhJKA8oJ3fjpgXpQVmSuDisfjNKCq?usp=sharing
Where is the best editorial content/conversations with “meat” in them to be found?

Communication channels - Who sets up and manages each one for each event/activity - what is role of Edgeryders comms and community management crew? what is on individual event organiser?

  • Facebook event:>>Will be set up by @anon82932460 and @BlackForestBoi will be added as cohost to invite his friends
  • Meetup: >>Question @BlackForestBoi, is meetup used in Berlin? If no, is there a different platform?
  • Facebook groups:>> @anon82932460 and @BlackForestBoi are there relevant facebook groups? Please list:
  • Physical locations (Flyers, Posters at relevant locations - co-working spaces, cafes etc)>> @BlackForestBoi is this necessary for your event?
  • Posts on Mailing lists >>@BlackForestBoi do you have relevant mailing lists? Does anyone else have? Please ping and share :slight_smile:
  • What about documentation? In order to be able to justify to our funders the expenses for organising the event we have to present them with detailed documentation from the event. We ask the leader of each event to ensure that participants in their event answer a few questions here https://edgeryders.eu/c/campfire/Festival-Documentation
2 Likes

Berlin (English, German?) Service Design in a climate emergency,

Who is accountable for which results? @Kathryn is accountable to deliver sign-ups and documentation, has to book location and organise facilitation. Edgryders team is responsible to provide help and push in social media reach out and campaigns.

What is the current situation?

Event has an outline, date and location but mrchrisadams had to step down for a bit and @Kathryn will take over

Risks/possible points of failure? The short amount of time

How to fix with/through comms? Get more people involved to help. @Kathryn, which help do you need?

Where are all the digital assets for this project (please make sure you have all the raw materials and editable design/video files for each thing you are commissioning before approving any invoices or making payments): Here are the templates for flyers: https://drive.google.com/drive/folders/1Z3jVhJKA8oJ3fjpgXpQVmSuDisfjNKCq?usp=sharing
Where is the best editorial content/conversations with “meat” in them to be found?

Communication channels - Who sets up and manages each one for each event/activity - what is role of Edgeryders comms and community management crew? what is on individual event organiser?

will be added as cohost to invite his friends

  • Meetup: >>Question @Kathryn, is meetup used in Berlin? If no, is there a different platform?

  • Facebook groups:>>@Kathrynv and @fsimonovi are there relevant facebook groups? Please list:

  • Physical locations (Flyers, Posters at relevant locations - co-working spaces, cafes etc)>> @Kathryn is this necessary for your event?

  • Posts on Mailing lists >>@Kathryn do you have relevant mailing lists? Does Chris have one? Does anyone else have? Please ping and share :slight_smile:

  • What about documentation? In order to be able to justify to our funders the expenses for organising the event we have to present them with detailed documentation from the event. We ask the leader of each event to ensure that participants in their event answer a few questions here https://edgeryders.eu/c/campfire/Festival-Documentation

1 Like

Berlin (English, German?) Carbon-neutral Smart Cities,

Who is accountable for which results? @pbihr s accountable to deliver sign-ups and documentation, has to book location and organise facilitation. Edgryders team is responsible to provide help and push in social media reach out and campaigns.

What is the current situation?

Event was planned to partner with the service design workshop (@kathryn), is this still planned?

Risks/possible points of failure? Event is a talk, not a full day, would probably work better when added to the organisation of a bigger event?

How to fix with/through comms? Communicate with @pbihrr: What is the current status? Also: Could/should we stream the talk?

Where are all the digital assets for this project (please make sure you have all the raw materials and editable design/video files for each thing you are commissioning before approving any invoices or making payments): Here are the templates for flyers: https://drive.google.com/drive/folders/1Z3jVhJKA8oJ3fjpgXpQVmSuDisfjNKCq?usp=sharing
Where is the best editorial content/conversations with “meat” in them to be found?

Communication channels - Who sets up and manages each one for each event/activity - what is role of Edgeryders comms and community management crew? what is on individual event organiser?

  • Facebook event:>>Will be set up by @anon82932460 and @pbhir
    • will be added as cohost to invite his friends
  • Meetup: >>Question @pbihr, is meetup used in Berlin? If no, is there a different platform?
  • Facebook groups:>> @pbihr and @anon82932460 are there relevant facebook groups? Please list:
  • Physical locations (Flyers, Posters at relevant locations - co-working spaces, cafes etc)>> @pbhir is this necessary for your event? (probably not?)
  • Posts on Mailing lists >>@pbihr do you have relevant mailing lists? Does anyone else have? Please ping and share :slight_smile:
  • What about documentation? In order to be able to justify to our funders the expenses for organising the event we have to present them with detailed documentation from the event. We ask the leader of each event to ensure that participants in their event answer a few questions here https://edgeryders.eu/c/campfire/Festival-Documentation
1 Like

Malmo (English, Swedish): What does tech look like on a finite, post-climate change earth?

Who is accountable for which results? @zelf is accountable to deliver sign-ups and documentation, has to book location and organise facilitation. Edgryders team is responsible to provide help and push in social media reach out and campaigns.

What is the current situation?

Facebook event has been set up. @zelf wants to invite an additional speakers, Any update @zelf

Risks/possible points of failure? Event is organised by participants on sight through sub-sessions, all of them need to be briefed/understand the documentation principles or someone needs to take care of that for all of them.

How to fix with/through comms? @zelf, who could be a dedicated documentor/brief all the participants about the documentation?

Where are all the digital assets for this project (please make sure you have all the raw materials and editable design/video files for each thing you are commissioning before approving any invoices or making payments): Here are the templates for flyers: https://drive.google.com/drive/folders/1Z3jVhJKA8oJ3fjpgXpQVmSuDisfjNKCq?usp=sharing
Where is the best editorial content/conversations with “meat” in them to be found?

Communication channels - Who sets up and manages each one for each event/activity - what is role of Edgeryders comms and community management crew? what is on individual event organiser?

  • Facebook event:>>already set up by @zelf

  • Meetup: >>Question @zelf, is meetup used in Sweden? If no, is there a different platform?

  • Facebook groups:>> @zelf and @anon82932460 are there relevant facebook groups? Please list:

  • Physical locations (Flyers, Posters at relevant locations - co-working spaces, cafes etc)>> @zelf is this necessary for your event?

  • Posts on Mailing lists >> @zelf do you have relevant mailing lists? Does anyone else have? Please ping and share :slight_smile:

  • What about documentation? In order to be able to justify to our funders the expenses for organising the event we have to present them with detailed documentation from the event. We ask the leader of each event to ensure that participants in their event answer a few questions here https://edgeryders.eu/c/campfire/Festival-Documentation

2 Likes

Stockholm (English, Swedish): Teaching Teachers Open Source

Who is accountable for which results? @@erik_lonroth is accountable to deliver sign-ups and documentation has to book location and organise facilitation. Edgryders team is responsible to provide help and push in social media reach out and campaigns.

What is the current situation?

The plan stands, invitations have to start

Risks/possible points of failure? @erik_lonroth does not have good contacts to the academic and pedagogic networks in Sweden yet. He has a tech background. Who can help?

How to fix with/through comms? @hugi do you have connections, or know someone who could help to invite school and university teachers to this event or could just explain how to go about it?

Where are all the digital assets for this project (please make sure you have all the raw materials and editable design/video files for each thing you are commissioning before approving any invoices or making payments): Here are the templates for flyers: https://drive.google.com/drive/folders/1Z3jVhJKA8oJ3fjpgXpQVmSuDisfjNKCq?usp=sharing
Where is the best editorial content/conversations with “meat” in them to be found?

Communication channels - Who sets up and manages each one for each event/activity - what is role of Edgeryders comms and community management crew? what is on individual event organiser?

  • Facebook event:>>Will be set up by @anon82932460 and @erik_lonroth will be added as cohost to invite his friends

  • Meetup: >>Question @erik_lonroth, is meetup used in Berlin? If no, is there a different platform?

  • Facebook groups:>> @anon82932460 and @hugi are there relevant facebook groups? Please list:

  • Physical locations (Flyers, Posters at relevant locations - co-working spaces, cafes etc)>> @erik_lonroth is this necessary for your event?

  • Posts on Mailing lists >>@erik_lonroth do you have relevant mailing lists? Does anyone else have? Please ping and share :slight_smile:

  • What about documentation? In order to be able to justify to our funders the expenses for organising the event we have to present them with detailed documentation from the event. We ask the leader of each event to ensure that participants in their event answer a few questions here https://edgeryders.eu/c/campfire/Festival-Documentation

1 Like

@pbihr we (@mrchrisadams) inquired Supermarkt Kreuzberdg and would just need to send the invoice for the 22nd November to Edgeryders. Perhaps it’s easier to call when you’re free?

1 Like

@Kathryn, does this mean your event is still on the 22nd?

@mrchrisadams and I will chat about this on Friday. Hopefully.

1 Like