Hi @Sophie_B , @Lee , @Andrea_W , @alberto , @Sarah , @Angelika , @RichardB
Thanks for the meeting today. You can find the minutes here
Can we try to find the date for the next team meeting.
Here are the options:
Thanks
Ugne
Also, for those who haven’t yet seen yesterday’s minutes, @Andrea_W will take the lead on plain language 2 pager (not available this week, but ok to start working on it as of next week). @Sophie has been informed. Hope you are ok with that too, @Angelika .
Look forward to your answer about the next meeting’s date.
Nice Monday to everyone!
Ugne
Perfect thank you 
Hi @Sophie_B , @Lee , @Andrea_W , @alberto , @Sarah , @Angelika , @RichardB, @alberto
As for the next meeting, Sunday, 3 December seems to be the date. Will create a zoom link and will send a reminder. Should we say 7pm like last time?
Thanks
ugne
Hi @Lee , @Andrea_W , @alberto , @Sarah , @Angelika , @RichardB, @alberto (taking @Sophie_B out of this for the moment, as she is on the break).
Given we haven’t managed to meet yesterday and it’s important to align, can i propose a poll to set a meeting for next week or the following one?
Thanks,
ugne
Thanks a lot @ugne and apologies for the hassle. Can we maybe aim for the slots on 11 or 14 December, so that we have time to prepare something for the plenary of the 20th?
Hi team,
I am sorry but I feel like I have quite a lot to do with team building at the moment, and I don’t really have extra time on my hand. I have to preserve myself a bit, and be carefull to not max out my capacities.
I might try to take part to this work where needed on specific aspects, when I’m needed, but I don"t think I can be part of the motor group, and take part to every meeting.
Let me know if you think my presence would be necessary for this meeting, or at any point later, do not hesitate to ping me for a specific job or ask me to join you on one or the other meeting. I will also keep an eye on what"s going on.
And if you are struggling and just have too much to deal with, please ping me and I will do my best to be more involved and support you.
No worries Sarah. I think we should try to create more clarity about who is in the motor group, so that nobody needs to feel guilty.
@Sarah , totally understand, no worries whatsoever. Team, let’s go for Thursday, 14 Dec. Will post the link on the calendar
Hello all,
This afternoon @ugne and I had a meeting with Madeleine the lawyer.
We spent most of the meeting on two things:
Clarifying some legal terms that are needed to understand the statutes, e.g. démembrement, usufruit, nue-propriété, cession des parts, copropriété forcée etc.
Explaining some of our more complicated questions
We agreed on the following next steps:
She will look at our table with questions, and write some quick answers.
For the more complicated questions she may call the notary to get some clarifications.
She will work on the statutes and make amendments (in tracked changes) to change some of the clauses so that they better fit our way of working (e.g. voting).
She will get back in touch in the course of next week, sending us the table, the statutes with track changes and her work sheet (so that we can keep an eye on our budget).
I have taken notes of the things she explained. I could easily type this out, but I prefer to wait until she comes back to us, so that I don’t spend time that isn’t needed.
All this should get us a whole lot closer to finalising this task.
Here’s a rough overview of what I think we need to do afterwards:
Look at the answers and amendments, and do a final iteration.
Make a two-pager “statutes for dummies” in which we explain the key terms, the essence of what’s in the statutes (GA, Conseil de Gestion etc) and a separate section on certain implications that everybody who joins must understand.
Once we have a stable version of the two-pager and the amended statutes, we can start discussing it at the plenary.
Once we reach consent, we are in principle ready to launch the société simple. The practicalities should be rather simple: sign the document, register it in the BCE and something else the notary will take care of.
@ugne would you be ok to take care of the agenda for Thursday’s meeting, or would you prefer I do it?
@alberto would you possibly be available for that meeting?
Hi @Lee,
Wow, you were very fast in drafting this and summarizing. I found the lawyer really good and very much with feet on the ground to explain that seemed super complicated in simple terms and giving examples.
I agree we should rather wait before she gets back to us , as some things we noted will be in the answers she will provide.
I can draft an agenda for Thursday and share with you. You can always complete it. If I understand correctly, the focus of the meeting will be :
Best
Ugnė
Hi @ugne,
I am happy to meet, but I am not sure whether meeting at this point will add a lot value.
Happy to do that, but not sure whether this is enough to convey a meeting at this point.
I’d also like to get some more clarity who is actually an active member of the Statutes Helping Circle. It’s nobody’s fault, but it’s just no longer clear to me.
I think this is urgent and important, and at the same time without a good understand of the difficult terms that we clarified (and thus, the lawyer’s written feedback) I am not sure there is a lot of progress that we can make in the next week.
Dearly needed this one, but also here I’m not sure whether we’ll have all the information, and whether this is enough to convey a meeting.
This one is not fully clear to me. Do you mean the final remaining questions on the statutes, after we’ll have the lawyer’s input?
As I said, I don’t want to be contrarian and I’d be happy to meet. I guess I’m just offering my thoughts on whether there is enough to convey a meeting, but happy to follow your lead. Equally happy to have a quick call to clarify a couple of things if that can be helpful.
Hi @reef-finance ,
We’ve discussed with @Lee that given the discussion above, we will cancel Thursday’s Helping Circle team’s meeting and invite @Lee to join the begining of team’s finance meeting on Wednesday at 7pm to align & get some updates on société simple doc as Helping Circle team consists of the same people.
Please let me know if you can not attend Wednesday 's meeting.
Thanks
Ugnė
A conference I will attend on Wednesday normally ends at 19:30. I might skip the last part and try to make it, but can’t be sure. Sorry! I will send you a message Ugne with my comments/ questions in advance re the helping circle, in case. I had been home last Sunday for that meeting we then had to cancel. I think it is a good idea for Lie to join the beginning of the finance meeting as we are the same people involved, to know where we are and who does what.
Sure, @Andrea_W , join whenever you can!
For the rest, here are the very last minutes of the Helping Circle team to refresh your memory on what we discussed last time.
@reef-finance & @Lee
See the agenda for Wednesday. Please edit it if i forgot something.
Hi @reef-finance , hi @Lee
Here comes the team finance minutes from yesterdays’ meeting (13 Dec).
Best wishes
ugne
Hello all,
We received a reply from the lawyer. I saved her documents in the société simple folder. I might have a look, but as discussed the responsibility is now with @reef-finance.
@ugne: I also saved her time sheet in the same folder. Good to have a look in view of our budget.
Hi @reef-finance and pinging @Lee here in case
We received an email from the lawyer and need to think & agree on what we do.
"Dear Ugne,
About the Notary, I confirm that it is hard to contact him directly.I however have been in contact with his secretary on the phone this morning and she gave me his direct e-mail adress. I think it would be efficient to plan a meeting with the Notary to sign the statutes.
As the questions left are questions of detail, they might be clarified and the statutes modified at this meeting directly. His secretary told me as well that his agenda is already full in January. This is also why it would be efficient for you to already ask a meeting now, for signing the Statutes.
You will probably get a meeting in February. In this regard I suggest to send him the following e-mail with the Statutes (with the track changes) and the remaining questions, for him to be able to prepare the meeting:
Mon cher Notaire,
J’ai l’honneur de vous adresser la présente en ma qualité de conseil des membres de la future Société Simple « The Reef ».Je suis consultée par eux pour répondre à toutes leurs questions, soulevées par la construction juridique que vous proposez pour leur projet d’habitat groupé en auto-promotion.
Je me suis donc plongée dans les Statuts que vous avez rédigé et ai pu répondre à la plupart des questions des clients.Il s’ensuit que, suite aux réflexions des clients, j’ai proposé quelques changements mineurs dans les Statuts, que je souhaite soumettre à votre approbation.
Vous les trouverez en annexe de la présente, en « trackchanges ».
Je me demande en particulier s’il est bien légalement admis de dire que :
les abstentions et absences ne sont pas comptabilisées du tout dans le comptage des votes -comme ce que souhaitent les clients- (versus les abstentions et absences sont comptabilisées comme vote négatif – comme ce que vous aviez initialement indiqué dans les Statuts) ;
les PV d’AG peuvent être rédigés en anglais – comme les clients souhaitent l’ajouter ;
- l’admission d’un nouvel associé doit être décidée à l’unanimité et par vote anonyme – comme les clients souhaitent le préciser.
J’ai également ajouté un mode de décision pour le Collège de Gestion. Quelles majorités conseillez-vous pour les prises de décision du Collège de gestion ?
Enfin, il reste quelques précisions que vous saurez mieux que moi leur donner :
- Que se passe-t-il concrètement lorsqu’un héritier hérite d’un des Associés/Habitants ? Ai-je bien compris qu’en réalité, l’héritier n’hérite que des parts de l’Associé dans la Société simple (et qu’il n’hérite donc pas directement de la propriété sur un appartement en copropriété) et qu’en outre, il doit être admis par l’assemblée générale pour devenir associé avec un droit de vote.
Doit-on donc comprendre que l’héritier non admis sera obligé de céder ses parts ou de se retirer (conformément à l’article 8b) à défaut de trouver un cessionnaire admissible ? Que se passe-t-il si cet ayant cause refuse de se retirer ou de céder ses parts ?
- Que se passe-t-il concrètement lorsqu’un créancier tiers souhaite saisir l’appartement d’un des associés ?
Ai-je bien compris qu’en réalité, il ne pourra que saisir les parts de cet Associé et le forcer à sortir d’indivision, donc à céder ses parts ?
Ai-je bien compris que, si l’associé débiteur ne trouve pas de personne admissible à qui céder ses parts, il sera obligé de se retirer et que la Société devra lui racheter ses parts conformément à la procédure de retrait ?
- Que signifie le terme « véhicule juridique de l’Habitat groupé » ? S’agit-il de la future copropriété et/ou de la présente Asbl ? Comment faut-il que les clients articulent leur Asbl avec la Société simple et la future Copropriété ? Quels sont les avantages de cette Asbl une fois la Société créée ?
Au vu des questions qui précèdent, il me semble qu’une réunion peut déjà être fixée avec les clients pour la signature des Statuts.
Sauf avis contraire de votre part, les précisions demandées pourront être données lors de cette réunion et les derniers détails pourront être finalisés si nécessaire à ce moment également.
Qu’en pensez-vous ?Auriez-vous des dates à proposer aux clients pour la signature des Statuts ?
Je vous remercie vivement d’avance pour votre attention.
Votre bien dévouée,»
Ugne here:
Thanks
ugne
Good afternoon,
Thanks for sharing!
I also think it is a very good e-mail.
I believe like you, Ugnė, that February might be a bit ambitious. Maybe push it to March?
Best,
Angelika