Hello @reef-building,
I prepared a draft meeting agenda to my best ability. It’s in the usual meetings document. Please let me know if you would like to add another point, so that we can squeeze it in and prepare for it.
Given that it’s a very dense agenda, it would be great if everybody could prepare their agenda point. It doesn’t need to be much, all we need is you being clear on what you will report and/or which question(s) you would like to ask to the round.
Overall, I would prefer to focus on the most urgent things only, and only after the Fiche Factory fully works, to re-activate things that are sleeping or that can wait. Happy to discuss though.
Practical preparation:
does anybody have access to a professional Zoom account? If not, I created a 40 minute one, but we’ll need at least one more. Could anybody take care of that?
Preparation of the agenda points:
Here’s an overview of the points that would need the presenter to be ready to present: (please feel free to say no of course)
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MOL-26: @anon78992831 would you like to quickly tell how it went?
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Two other FS: @sarah, can you prepare something on the state-of-play?
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PFS, sites that need a quick discussion: @sarah, could you identify the sites beforehand, together with the question to the round
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Online scouting: @SimonDelch could you bring a quick report on what you agreed in the sub-circle, and how things are going?
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Scouting: short evaluation + where to scout: following up on an exchange in the Team Building thread (Team Building: getting started - #276 by Sarah), I propose that we do a quick evaluation sociocracy style: what is going well, and what could be improved. Based on that, I reckon we will then be in a better position to identify the places to scout next.
@anon78992831, can you please save a copy of the mother map in the Fiche Factory > Documentation & admin folder? If you could reflect a bit on the key issues that you confronted as the mother map manager, that would be great too, though no stress. -
Fiche Factory: I propose we focus on a quick demo, the distribution of responsibility for the different tabs, and a round for questions and comments. If we would run out of time, I would propose that I organise one-on-one meetings for every tab.
“Meetings” agenda point
I would propose that we create a role description for a “meetings manager” and look for a candidate. (that’s a very sociocratic way to basically distribute a task, but hey 
)
Key tasks: (proposal)
- Schedule meetings (set the dates for a couple of months) and reschedule if there is a conflict
- Add the meetings to Nextcloud
- Create a videolink
“Communication” agenda point
I would like to find a way to bring our communication channels a bit more in line with The Reef’s working methods. This could include:
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The Mystery Whatsapp Group: what’s going on there, and should it be on Edgeryders?
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The “Team Building: getting started” thread: can we please close this, and start a “Team Building 2024 chitchat” thread?
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Shall we create a separate thread for all questions related to scoring and another one for all practical stuff around PFS? Or else one for “finding the owner” kind of exchanges, and another one for “this is what happened when we sent it to the architects” stuff
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Communication with the architects:
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Where is the document with the questions, and how can we keep it up-to-date in a structured manner?
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Who are the keyholders who will be communicating with the architects?
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Shall we try out whether we can exchange with the architects here on Edgeryders?
This could work as follows:- Everybody writes questions in the document and/or in separate threads on Edgeryders
- The architects get an account, a closed thread, and only the keyholders communicate with them, based on the questions of others.
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