As discussed at the plenary meeting I have made a list of tasks, issues, questions etc that we need to look at from now until the end of the year (link: Login – Nextcloud).
As they all turn out to be in the remit of Team Finance & Legal, I would like to cancel the Coordination Group meeting scheduled for this Monday and replace with a “Team Finance + Coordinator” meeting. As there has been a Coordination Group with updates only a month ago, I reckon this should be fine.
Once we have an overview on the big tasks and issues, we could then organise a Coordination Group meeting after the summer break.
in a conversation with lie, she asked if i would be willing to join team finance for the moment, for the link team finance - team building and for the more ‘figure’ part . So if that is ok with you, i would join you as well (on monday and for the next team finance meetings).
another thing, with team building and following the discussion about the contract with the architects, we already started to have a list of all possible extra costs (some more sure than others): Costs not foreseen in the price per m2
I don’t foresee lots of meetings in this period, though. What we discussed, and will formalize at the coordination meeting, is to divide some fairly large tasks among us and then go do them in the coming weeks. Maybe you could help with that?
After having had a look at the talking points here some short remarks:
Missing money:->Sarah and I enquired on this topic with Juan from Triodos, in short there are two possible ways, within the group via a notarised “convention de prete” or through Triodos via a loan “en indivision”, pls see notes saved here: Login – Nextcloud
Clause on blocked accounts-> possibly we could ask Triodos/ Juan to share best practises when we send him our full draft of the SoSim statutes.
Clarity on mortgages-> individual questions such as on ammortisation, bridging mortgages, instalments are best addressed by one of our two contacts at Triodos. Members who want to take a loan with them should take an appointment.
I would like to organise a Coordination Group meeting on Monday 14 October, from 7 pm until 8:30.
The objectives of the meeting would be:
To get a VERY short update on where every Team stands, and where it intends to be in three months from now. To this end, as usual, can you please add a couple of bullet points in the agenda document? Login – Nextcloud
To focus on intermediate deadlines and coordination in the next two months. Key Teams to have around the table for this would be Finance, Building and Recruitment & Onboarding.
For those who are new: the idea is that the teams that are nested under Team Support and under Team Community all together send one representative, this to limit the number of people attending the meeting.
I intend to plan another meeting after the emotional spring cleaning talk, hoping to have an in-depth talk about how we can increase our efficiency and working methods.
I added Mieke to the coordination tag already. If there could be one person representing all “Team Support” teams, that would be wonderful, otherwise no big deal.
I’ll try to set the next dates after we received the updated planning from the architects.
@mieke would you be willing to fill a couple of bullet points in the agenda document, so that we can read where you are?
At some point I thought I could swing things to make it to the meeting this evening, but that turned out not to be the case.
I’ve tidied up the ‘Team reports’ section below the agenda, to better show the two umbrella teams of ‘Community’ and ‘Support’.
@Lee - I guess you’re there for for umbrella Team Support (as Team R&O). I’ve made a few notes with regard to Team Conflict Management, about how I see it moving forward in the next three months.
@alberto - not sure if Team External is going to start going to Coordination Group meetings. If not, it’s always an option to get points raised by whoever goes from Team Facilitation.
@mieke - I took the bit out about Thomas’ workshop, as I assumed you’d written that before he left.
Just for clarity, it turns out that all of the changes and comments that I made to the agenda document ahead of the last meeting either disappeared or didn’t save properly
So the update for Team Conflict Management moving forward and my questions from Facilitation to Governance, amongst other things, will have to emerge into the light in some other form…
That really sucks! Happened to me several times, got me really cranky. Let’s catch up shortly maybe, to pick up on the things that you mentioned?
Changing topic: planning the agendas of the next plenary meetings. In November we have plenary meetings planned on the 5th, the 13th and the 21st.
@ugne do you think Team Finance could table a proposal on the unit valuation method at the meeting of the 5th? I won’t be the final method, because for that we’ll need the division into units, but it would be a great step forward if we could already move towards consent on the key principles. Happy to discuss if the 5th is not possible.
@els (ping @reef-building) do you think it is possible to ask the architects for the sketches of the common spaces, so that we can dedicate the plenary meeting on the 13th on where to place them? Happy to discuss alternatives of course.
Hi @Lee
We took a note if the request, but we don’t think it will be possible to get it ready for 5th Nov plenary, as we need more info + criteria from the architects to do this exercise. @reef-building , could you check with architects to get this info?
From what I remember from the meeting, the architects said they needed first to have confirmation from the commune of how big the buildings can be then and draw the apartments before they can give a first suggestion for the weighing…
So I think we need to wait to ask for that, unless somebody remembers things differently or see another avenue?
What i understand from Lee’s demand, is not to have the weighing factors linked to the various units (which indeed it is too early right now) but a proposal on the unit valuation method.
The way I understand this question is : which factors play a rol in the weighing, and do they have all the same weight or not? We can ask the question, but i have the feeling we are firing a lot of question at the architects (which is ok for me as long as they know what the prioritity is of each demand).
So just to be sure, in order of priority:
get the meeting with the commune happening (organise it + foresee an extra studio in the maxi version)
meet with oaktree and see whether there needs can be integrated
proposal on the unit valuation method => plenary of the 5th?? (official proposal will be hard to have beforehand, but we can present what they return as answer)
sketches of the commons spaces => plenary of the 13th
impact of sun on the three buildings, from street view
if any one would disagree please let reef building know…
On the unit valuation method I understand it the way @els describes it above. The architects said that it doesn’t require a lot of work on their part to present the method by itself, i.e. the criteria and their weight. The idea would be to do first some rounds on clarification and exploration at a plenary meeting.
For consent and a final proposal on the values we will need to wait for the final division into units, because there are factors that are still uncertain, like e.g. the possibility of having a 3-facade unit at the third floor of Obelix, which would score higher on one of the criteria and hence change the value.
