Relaunching the Coordination Group + working towards the selection of the Coordination Group Leader

The Reef
1

Hello @reeflings,

One of the most important conclusions about last year’s governance reform, was that we missed the Coordination Group, the group that brings together all Team Coordinators.

With a bit of delay I am now taking up that task to bring that group back to life. Based on talks I have had with some people over the passed couple of months, I would also like to use this as an opportunity to move towards more shared leadership.

The process I have in mind would look like this:

  • 14/01: kick-off meeting with an invitation to at least one person per team plus everybody who is interested.

  • 02/02: discussion of some of the topics that were brought up in the kick-off meeting and co-creation of some of the Group’s future features (role of the Group Leader, aims & domains document, teams set-up, how to organise more reviews etc).

  • 09/02: selection of the Coordination Group Leader (plus any other roles that the Group wants to create)

  • 15/02: consent in the plenary meeting on the Coordination Group’s proposal on how it wants to function (selected Leader, teams set-up, review mechanisms etc).

(the dates can still be changed, but I preferred to fix them provisionally, given that agendas fill up fast)

I have prepared two documents to get us started:

A small note: if I am currently taking the lead on all this, it’s because it’s in my group description of Group Coordinator (current role description: Login – Nextcloud). What is implicit in the Powerpoint though, is that I am proposing to mothball the role of Group Coordinator, and to replace it with that of Coordination Group Leader plus some other roles that the Coordination Group might choose to create (see slides 15-16). My reasoning is simple: it is much more aligned with sociocracy, and if it works out well it will also bring more shared leadership. All this is just a first thought-starter of course, so up to Group to make its own choices (and for the plenary to give its final consent).

As for myself: I might end up as a member of the Group because I might still be selected as a Team Leader here or there, but I will have a strong preference for not being selected as the Coordination Group Leader. Given the high stakes of our group however and following Starhawk’s advice, I will of course be available for any kind of support that is needed to make this transition a success.

Some practical things:

  1. To all the Team Coordinators: can you please schedule a strategy meeting between 15/01 and 01/02 (if possible) to discuss the questions that will be sent your way (see slide 17), and make sure you also select a new Team Leader (see slide 7) before the meeting of 09/02?

  2. To anybody who is interested to attend the first meeting, can you please fill in the poll below, so that we can see whether we have all teams covered?

  3. For those who have changed their choices about their teams (see slide 12), can you please indicate them with a yellow highlight in the “Teams set-up” file? (Team Reef > Teams set-up: Login – Nextcloud)

Poll to confirm your attendance to the kick-off meeting, 14/01 19:00-21:00, online

Teams listed: those that are active or that are considered a necessary member (again: everything can still be changed later)

  • Community Life
  • Conflict Management
  • Recruitment & Onboarding
  • Société Simple
  • External
  • Facilitation
  • Governance & Working Methods
  • I would just like to attend out of interest
  • I would have liked to attend but I can’t make it
0 voters
4 Likes
2

hi @Lee ,

the kickoff meeting is 14/01, as mentionned in the first part of the post, correct (not 14/02)?

3

Thanks for spotting that. I corrected it in the post to avoid more confusion.

4

another one: in the agenda, it says 29/01 for the second meeting, in the post above, it says 02/02 (or to be defined later?)

5

Ideally it would be 02/02. I’ll correct it in the agenda.

Just to be clear though: everything can still be changed, including the agenda of the first meeting. What matters to me is that we get together with those who are interested, and that we take it together from there.

1 Like