Team Building meetings: debrief and preparing the next one

The Reef
93

Joannes told me he cannot make it either.
@Sarah @Lee : can you make it?

94

Tuesday there is a Coordination Group meeting, so I can’t make it.

95

sorry, it’s on Monday, and Joannes can make it

5 Likes
96

Minutes of our meeting is in our usual document (internal link)

As I was doing the minutes, I was thinking that for the common spaces workshop, we could just use team building budget and add that expense to our Q3-Q4 plan. It should be ok to use a bit of our initial budget of 7000! :sweat_smile:
But maybe that needs to be checked with team finance whether we can reallocate our budget ?

1 Like
97

HI @reef-building
A little poll to find a date for a réunion de travail with the architects.
For the moment I’ve only included dates when I can be available; if we don’t find a suitable candidate, I’ll add some extra options.
A complication for filling this in is that we don’t have the date for the surveyor yet… So things might change once we get that.
But let’s give it a try!

  • Friday 28/6 afternoon
  • Friday 28/6 early evening (from 6pm onwards)
  • Monday 1/7 morning
  • Monday 1/7 afternoon
  • Friday 5/7 afternoon
  • Friday 5/7 early evening (from 6pm onwards)
  • Monday 8/7 morning
  • Monday 8/7 afternoon
  • Monday 8/7 early evening (from 6pm onwards)
0 voters
2 Likes
98

@reef-building : i’ve added Team Building meetings till the end of the year, two - weekly more or less…

1 Like
99

@reef-building : i have prepared the agenda for wednesday’s team building meeting…
Let me know if you have anything to add?
Can you let me know if will be joining, as we are a small group and it’s holiday season. I guess sophie won’t be joining as there is a team inclusion meeting starting half an hour later…
i have foreseen a file to indicate your holidays:Login – Nextcloud

100

Indeed, I can’t make it.

101

Hi @reef-building : notes from the meeting with the architects available here

1 Like
102

hi @reef-building : minutes + action points for @joannes and @els , from last team building meeting are available

2 Likes
103

hi @reef-building ,

I had serge on the phone today and came back to our bi-weekly meetings we proposed a while ago. I had the impression - linked to the discussions that led to last monday’s meeting- that it was not yet clear/our meetings were not yet programmed in their agenda’s. So i talked to Serge about it…
This is the resume of what we discussed: https://edgeryders.eu/t/reunions-bihebdomadaire/20450?u=els, and linked to what we’ve decided in a team building meeting, a few weeks ago…
Could somebody

  • foresee them in the nextcloud calendar and foresee an opentalk link with it
  • maybe make a document for the future minutes, so we can already indicate who will be present/who will take the minutes of the meeting that day? Maybe also add the opentalk link in there for the architects…

@joannes did you have a chance to talk to alberto to setup some nextcloud folder we could share with the architects. It might be a solution as well to the problems we have with the architecs related to them sending us files…

2 Likes
104

@reef-building

Els, thank you for doing this.

I’ll set the meetings up on the NextCloud agenda. I’m talking to @manuelpueyo to find out whether it’s worth setting up a Calendar specifically for the team Building, as there is one for social events, or for plenary meetings, or FM meetings.
Question: would it be OK to switch from OpenTalk to Google Meet?

@alberto Hi, as mentioned in passing a while back, we’d like to set up a folder on NextCloud where the architects can drop documents for viewing by everyone at The Reef. I would suggest for the folder to sit inside the team Building folder. Can you please administer this? Thanks.

2 Likes
105

I guess this would sit in the folder that is shared with the architects right? So maybe we wait for that?

106

I noticed the dates don’t seem to match the one Els mentioned in her post.
Although the first one on 5/11 is on a plenary, is that the reason? In which case we need to let the architects know of the change…

107

I did not add the dates yet.

1 Like
108

Our two-weekly meetings with the architects are now set up in NextCloud until infinity …

  • a four-weekly meeting on Monday
  • a four-weekly meeting on Tuesday

After speaking with Manuel, Lie and Alberto, I decided to create a separate calendar for team Building.

I added a link to Google Meet instead of OpenTalk, which gives us the opportunity to record and transcribe the meeting, if that is what we want.

But … do you see this calendar at all? It should appear on the left in the list of Calendars, beneath "Birthdays (Lie). I shared it with “reeflings”.

3 Likes
109

hi, @Alberto set up a folder to which the architects have access. They received mail about this a few days ago.

https://c301.nl.tabdigital.eu/f/180880
“Stekke and Fraas folder” inside “team Building”.

3 Likes
110

Yes we can see it :slight_smile: Thanks!
@alberto could you add the url for adding the calendar to google in the post you made?

111

Unfortunately not. This is because only the owner of the calendar (in this case @joannes ) has access to its URL in the “Edit calendar” menu.

The good news is that my post is a wiki. So Joannes himself can edit it and add the relevant information for the new calendar.

1 Like
112

hi, I was able to add the URL to the table on the wiki. Progress!

3 Likes