Team Building meetings: debrief and preparing the next one

The Reef
93

Joannes told me he cannot make it either.
@Sarah @Lee : can you make it?

94

Tuesday there is a Coordination Group meeting, so I canā€™t make it.

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sorry, itā€™s on Monday, and Joannes can make it

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96

Minutes of our meeting is in our usual document (internal link)

As I was doing the minutes, I was thinking that for the common spaces workshop, we could just use team building budget and add that expense to our Q3-Q4 plan. It should be ok to use a bit of our initial budget of 7000! :sweat_smile:
But maybe that needs to be checked with team finance whether we can reallocate our budget ?

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97

HI @reef-building
A little poll to find a date for a rƩunion de travail with the architects.
For the moment Iā€™ve only included dates when I can be available; if we donā€™t find a suitable candidate, Iā€™ll add some extra options.
A complication for filling this in is that we donā€™t have the date for the surveyor yetā€¦ So things might change once we get that.
But letā€™s give it a try!

  • Friday 28/6 afternoon
  • Friday 28/6 early evening (from 6pm onwards)
  • Monday 1/7 morning
  • Monday 1/7 afternoon
  • Friday 5/7 afternoon
  • Friday 5/7 early evening (from 6pm onwards)
  • Monday 8/7 morning
  • Monday 8/7 afternoon
  • Monday 8/7 early evening (from 6pm onwards)
0 voters
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98

@reef-building : iā€™ve added Team Building meetings till the end of the year, two - weekly more or lessā€¦

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99

@reef-building : i have prepared the agenda for wednesdayā€™s team building meetingā€¦
Let me know if you have anything to add?
Can you let me know if will be joining, as we are a small group and itā€™s holiday season. I guess sophie wonā€™t be joining as there is a team inclusion meeting starting half an hour laterā€¦
i have foreseen a file to indicate your holidays:Login ā€“ Nextcloud

100

Indeed, I canā€™t make it.

101

Hi @reef-building : notes from the meeting with the architects available here

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102

hi @reef-building : minutes + action points for @joannes and @els , from last team building meeting are available

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103

hi @reef-building ,

I had serge on the phone today and came back to our bi-weekly meetings we proposed a while ago. I had the impression - linked to the discussions that led to last mondayā€™s meeting- that it was not yet clear/our meetings were not yet programmed in their agendaā€™s. So i talked to Serge about itā€¦
This is the resume of what we discussed: https://edgeryders.eu/t/reunions-bihebdomadaire/20450?u=els, and linked to what weā€™ve decided in a team building meeting, a few weeks agoā€¦
Could somebody

  • foresee them in the nextcloud calendar and foresee an opentalk link with it
  • maybe make a document for the future minutes, so we can already indicate who will be present/who will take the minutes of the meeting that day? Maybe also add the opentalk link in there for the architectsā€¦

@joannes did you have a chance to talk to alberto to setup some nextcloud folder we could share with the architects. It might be a solution as well to the problems we have with the architecs related to them sending us filesā€¦

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104

@reef-building

Els, thank you for doing this.

Iā€™ll set the meetings up on the NextCloud agenda. Iā€™m talking to @manuelpueyo to find out whether itā€™s worth setting up a Calendar specifically for the team Building, as there is one for social events, or for plenary meetings, or FM meetings.
Question: would it be OK to switch from OpenTalk to Google Meet?

@alberto Hi, as mentioned in passing a while back, weā€™d like to set up a folder on NextCloud where the architects can drop documents for viewing by everyone at The Reef. I would suggest for the folder to sit inside the team Building folder. Can you please administer this? Thanks.

2 Likes
105

I guess this would sit in the folder that is shared with the architects right? So maybe we wait for that?

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I noticed the dates donā€™t seem to match the one Els mentioned in her post.
Although the first one on 5/11 is on a plenary, is that the reason? In which case we need to let the architects know of the changeā€¦

107

I did not add the dates yet.

1 Like
108

Our two-weekly meetings with the architects are now set up in NextCloud until infinity ā€¦

  • a four-weekly meeting on Monday
  • a four-weekly meeting on Tuesday

After speaking with Manuel, Lie and Alberto, I decided to create a separate calendar for team Building.

I added a link to Google Meet instead of OpenTalk, which gives us the opportunity to record and transcribe the meeting, if that is what we want.

But ā€¦ do you see this calendar at all? It should appear on the left in the list of Calendars, beneath "Birthdays (Lie). I shared it with ā€œreeflingsā€.

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109

hi, @Alberto set up a folder to which the architects have access. They received mail about this a few days ago.

https://c301.nl.tabdigital.eu/f/180880
ā€œStekke and Fraas folderā€ inside ā€œteam Buildingā€.

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110

Yes we can see it :slight_smile: Thanks!
@alberto could you add the url for adding the calendar to google in the post you made?

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Unfortunately not. This is because only the owner of the calendar (in this case @joannes ) has access to its URL in the ā€œEdit calendarā€ menu.

The good news is that my post is a wiki. So Joannes himself can edit it and add the relevant information for the new calendar.

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112

hi, I was able to add the URL to the table on the wiki. Progress!

3 Likes