Hello @reef-building,
I have prepared a first draft of the agenda for the meeting of next Tuesday (20/02). I don’t have a precise overview on where we are with some items, so I made a list that you can then use or not use, as you see fit.
I won’t be there at the meeting, but @els and I are briefly meeting tomorrow to ensure maximum continuity.
Here’s an overview point by point:
Sites to discuss
4 sites are flagged in the table => @sarah could you prepare the question to the round for each of them?
FS: next steps
The objective of this point would be to list in a couple of bullet points what will need to be done when the FS come in, and who will take care of it.
Where to scout
@anon78992831 and @Caro, would you be willing to start a new thread and (at some point) report on where you are with this? I saw a link to the Google Maps experiment, so it thought it would be nice if this could be retrievable on the forum.
Eventually I would like to get to a point where we have an inventory of the zones, neighbourhoods and/or streets that we need to scout, including the zones that haven’t been scouted well.
Scouting strategy #2
Eventually I would like to get to a point where we can present a fully fledged plan to the plenary meeting, including the inventory of what needs to be scouted, and a proposal on how we can get as much scouting as possible with as little frustration as possible.
I’m not sure even getting started on this is in the cards for this meeting, but if you can, I would propose that you see whether it makes sense to create a little helping circle that can prepare something for the next meeting.
PFS process
@Sophie_B and @Sarah, if you would have something to share, can you please add it to the agenda? If not, feel free to scrap the point, but then let’s try to reach consent at the next Team Building meeting at the latest. Would that work?
Le programme: report on the survey
@Sarah there is a link in the agenda, but it doesn’t work. Could you please have a look?
Also: would you be ok to provide a quick report to the meeting?
Online scouting
@els, many thanks for the short report (linked in the agenda)! Up to you to see whether this needs meeting time, or whether the report is enough for now.
In any case: yay for “plan-do-measure”!
Debriefing from the Coordination Group
The full minutes are quite comprehensive (the link is in the agenda), but here are my key take-aways:
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Team Finance: a loooot of things going on, on statutes and on budget
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Team Governance: voting manual is in the making
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Coordinator, Secretary, Team Community and Team Support: regular reports, no real highlights.
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Coordination Group review: there are meeting notes, but I can’t find them. The executive summary is that we will try to improve the scheduling of the meetings (pre-planned dates), and it won’t be exclusive for Team Coordinators any longer (any Team member who can efficiently report back-and-forth is welcome). We also want to try inviting non-reporting Reeflings (just for the sake of transparency and shared ownership), though setting a maximum number of participants of six per meeting.
Fiche Factory
I listed the following points as things that could be discussed, but up to you of course to see how you want to tackle this:
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Complete the list of people taking responsibility
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Planning how to tidy up tabs 2 and 3a
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Create clarity about tab 3b
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Agree on how to copy information from one tab to another
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Discuss what works well and what could be improved
I regret that I can’t be there, but it can’t be helped. Here are a couple of things that I would like to say about this topic:
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I can see that the current state of the file is sub-optimal to say the least, and I’m open to any suggestion to improve this situation. Personally I think that much of the problems would get solved if we could do the following:
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Delete the columns that can be deleted (grey text)
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Agree on a solution for the copy/pasting from data from one tab to another: abondon the automatic copying, so that the tabs 3a, 3b and 4 don’t need all these rows?
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Finalise the little manual that I created (internal link)
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I’d also be open to the idea to give up on the different tabs (although I would advise against it), and to go back to an Excel file with about 100 columns.
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What I would like to achieve is that we get to a table that is easy to read and easy to sort, and that will allow us to quickly identify the sites that we could reconsider. Any way to achieve this is fine with me.
)
