Unforeseen costs (building budget)

The Reef
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Hi @reef-finance

As discussed in the coordination meeting of this week, the ‘unforeseen expenses’ becomes team finance responsability.
Here is the document that team building started and sarah and I completed it a bit based on recent discussions, it gives a start on the unforeseen and underestimated costs. We also started to dive in to what they represent (big, small or negligible cost).

https://c301.nl.tabdigital.eu/f/179502

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I’m taking the liberty to change the title of the post to “unforeseen costs” to avoid any confusion with the posts on “unforeseen expenses” that is included in our governance and onboarding manual (and which people may be looking for when they want to make an (operational) expense that was not included in the budget). Hope this is ok.

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hi @reef-finance , coming monday we are seeing the architects again and i would like to bring up this topic: ‘unforeseen costs’.
I went through the document that team building started (but has lots of info that the architects don’t need to validate).
So my summary is the following:

  • Maitre de chantier – if not taken up by sb of The Reef. Role: be present in the weekly réunions de chantier, be the link with the Reef for decisions to be taken/things to clear out, check the chantier on a regular basis
  • All risk insurance or any other insurance
  • Connection to water, electricity, phone/internet, sewage system, (gaz)
  • Garden
    • no budget foreseen for the garden, (trees, grass,…)
    • no budget foreseen for the mutual walls with the neighbours (painting, climbing plants,…)
    • no budget foreseen for flat paths for wheelchair access
    • no budget foreseen for the levelling of the earth (necessary?)
    • no budget foreseen for possible lack of earth or possible excess of earth (bringing in extra earth or carrying away excesses)
    • budget foreseen for the bike storage places (just roofs, no closed bikesheds)
  • Atelier level -1 (still possible to be foreseen but at an extra cost)
  • Bin containers level -1 (extra common space to be foreseen)

Question to ask the architects:

  • do you see any other costs not included
  • correct that the above costs are not foreseen in the price/m2 of the FS
  • can you make an estimate for these costs

Is it ok we bring this up coming monday, or do you want to discuss this first in a team finance meeting?

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Hi @els

Looks like an important & very detailed list. Wonder whether architects can go into such details but I guess it’s worth asking them.
Thank you

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Just going through the offer from B solutions and found this “Raccordement aux réseaux de distribution (gaz, eaux, électricité)” - are we sure this is not covered?

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can you add it to the list of questions?
for me: these experts are not doing the actual work but doing all kind of calculations (maybe sizes ,…). So for me the actual connection is not foreseen, but prefer to ask

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Hi Els, for me this is really all on @reef-building 's side. We do not decide what to do on, say, the garden, nor can eveluate if their offers are fair. Decisions are on the entire group; evaluation of offer on Team Building, supported by Stekke & Fraas and, if you want, Mark. We are just the people that will take these decisions, put them in a spreadsheet, and make sure the money is there when it is time to pay for them. So I would not discuss them in TeamFin’s meetings.

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There is also 30000 to pay to the commune on top of the charge d’urbanisme/“taxe sur la batisse”; I included these info in the document (I knew I made a sum up already somewhere :sweat_smile:).

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thanks, aksed the architects to give us more clarity
https://edgeryders.eu/t/taxe-regionale-et-taxe-communale/20504?u=els

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