I am starting a new thread that we could use to debrief from past meetings, and start preparing for the next one.
Here’s an overview of the action points:
Sebastien: contacting commune of St Agathe Berchem concerning site rue goffin, st agathe berchem (BER-3) => Any chance if major changes can be made so we can have more than 10 units?
Sophie: launch a thread on the forum to capture all questions for architects so that sb (Sophie or Sarah?) can write one mail to architects, regrouping everything
Sarah: prepare presentation for the plenary of 20/12/2023, concerning the 3 pre-feasibility studies (AND-32, AND-14 and AND-13)
Sarah + Els: helping circle to create clarity/transparency for searching online sites + report back on the next meeting
Sarah: bring up topic ‘where to scout next’ at full members meeting
Lie: takes lead in creating an online document + makes a suggestion about it on the next meeting (see topic ‘Organisation’ in the key points)
Lie: foresee topic ‘Meetings team building’ for next year on the agenda for next meeting
The next meeting is scheduled for the 18th of December.
We have a lot of fire balls to juggle in the air at the same time, and so we will need to use our meeting time as efficiently as possible (see point 6.5 on working methods in the Onboarding Manual (internal link)).
Based on the agenda points that we gathered, I tried to list the most urgent ones in a table (orange heading) in the agenda and minutes document.
What I would like to experiment with, is to see whether we can assign some of the most urgent topics to different people, so that these people can come to the meeting with a proposal to be discussed and/or consented to. Would you be ok to try that out?
If yes, these are the points that I would propose to prioritise for the next meeting:
- Workflow and organisation
- Where to scout
- Immo sites
- Sites that need discussion
- Dates for meetings
Below you can find a screenshot of the preparation table. You will see that the suggestions for the assignments come with a question mark, because for most of them we didn’t discuss this at the meeting. Maybe in the future we can fix this with role descriptions, but for now we’ll have to do it task by task.
Note that the items in the “preparation” column, can be as simple as a couple of bullet points, or a thread of about half a page. Some things don’t need a lot of text, but it can be very helpful to have a little something as a discussion starter at a meeting.
Can I maybe ask you to have a look at the orange table, and make tracked changes to the “who?” column:
- Delete the question mark if you are ok to take this on
- Delete your name if you don’t want to take this on
- Add your name if you’d like to be part of the mini-team that prepares the proposal
Feedback in the thread below is of course also very welcome.