Thanks @Lee !
@reef-building could you please fill in this doodle for the next meeting by next Wednesday 18/01 EOB please? Thank you in advance <3
I agree with your point about the task forces Lee, if we wait until the next meeting we won’t be able to be ready when we want to be, so I’ll kickstart the Le Programme task force next week. Thank you for the excel file and the questionnaire, this is such a big help already!
Thanks Jolan!
Two more technical points:
1) Access to the mailbox: if you’d like to follow the Reef’s correspondence (or look up past correspondence with the architects), you can have a look on Nextcloud > Team IT > Login credentials. Please don’t use the mailbox for sending messages though, and if you do, please sign with your name, so we know who sent out which emails.
2) Uploading minutes: uploading documents on Nextcloud is a bit of a hassle, but it can’t be helped. It’s preferable though to rename the file on your own computer, so the name stays the same and Nextcloud overwrites the version it has. The advantage of doing it this way (compared to deleting a document and then renaming it on Nextcloud) is that we keep the version history. For the minutes this is not very important, but for some documents we have already needed this function, so it’s good to create the habit.
read and understood! I did indeed delete the former document and then renamed the new one I uploaded to the old name. When the onlyoffice server is back online this should pose less issues, but until then I’ll take care to reupload documents under the same name so version history is kept!
Yes, will do so 
@reef-building following up on the doodle it seems like February 2nd from 6PM-7PM CET works for everyone who voted, just checking in to see if @MariaClaudia is available? I’ll put this meeting in our calendar tentatively for now, and when Maria Claudia confirms her availability we’ll go ahead with the agenda. Keep in mind that one of the main topics for next meeting will be appointing a new coordinator for Team Building, so take some time to think about who would fit this role well and what you’d like your own involvement in Team Building to be moving forward.
amazing, thank you for the swift response! @reef-building so 02 February 6PM on Jitsi is now confirmed to be our next Team Building meeting. I’ve put this meeting in the nextcloud calendar, and I’ve started on a draft agenda (internal link). Please take a look at the agenda when you can, I can imagine that this agenda will change a bit after our Plenary Tuesday so let’s see what will be said there 
Hello @reef-building,
I have a couple of non-related things that I wanted to ask you or share with you:
Do you have an update on the survey on people’s wishes for their units / le programme? Alberto (Team Finance) needs the data on the surface to calculate people’s contributions to the option, so it would be good to know about the timing.
Would it please be possible to ask the architects 1) the cost of 1 feasibility study, and 2) whether they can start preparing for some sort of contract? (or however else this works)
To inspire / complement the scouting exercise I would like to take an appointment with a professional property hunter, to see what they think about our parameters, what advise they may have, and also to get an indication of how much they would charge us. Given that the latter may be the beginning of a negotiation (if ever we would hire them) I think it would be good if the appointment could be taken by one person from Team Building plus one financially well versed senior Reefling. Would that work with you, and if yes, who would be interested to come along?
Hi Lee!
To answer your questions:
Hi @JolanWuyts, thanks for the updates.
On my side and also related to one comment from @Lee, I’m having some personal reflections on the fact that we might need to look for some professionals to help us supervise and oversee the different processes, requirements and checklists to make sure we don’t forget important things that could end up costing us a lot in the long run. This is the goal of team building (together with the other ones), but at the same time, I see here the clear need for such specific and continue support, not just ad hoc and not silos based. I don’t know what is in scope with our architects and I’m wondering if they work in combination with other associate professionals that can help us.
The contract would be a document that sets out the specifics of the feasibility studies: how much they cost, that they will be deducted from their fee if we decide to build the cohousing with them etc. I figure they must have a standard contract like that in their drawer.
Any news about the survey? If not, can it be an option to move forward without them?
For the property hunter I’ll initiate the contact and I’ll keep you posted.
Hi @Lee and @MariaClaudia ,
Thanks for your replies 
Hi @JolanWuyts,
What I meant to say is: your survey is close to perfect, it’s based on input from the architects, so if they are not coming through in time with their feedback, my preference would be to send the survey to the Reeflings, so that they get sufficient time. What do you think?
Ahh I see, thanks for clarifying! I haven’t heard back from the architects yet, so I do agree that if we don’t have an answer by tomorrow we can go ahead and send the ‘unchecked’ survey to everyone, to at least get as much info as we can before the end of March. If we need additional info we can always ask for it later down the line.
Great! Just a question: can it be an option to put the deadline around mid-March?
The reason for this is that Alberto needs data on the size of the units to estimate how we can differentiate people’s contribution to the option. He already presented the basic reasoning in a separate post (warning: if you have a strong inner nerd, it may be easily get dragged in 
), and he realised he needs more concrete data to be able to finish the job.
Well, the real reason for this is that we cannot do anything at all without le programme, that gives us the specs of the site we need to buy. But indeed, one of the things this unlocks is that particular decision.
Hiya! Here are the answers from the architects to the questions you posed in the above post:
Hey @reef-building, @Sarah, @ugne and (potentially?) @Dave_behave,
As you know or have seen in this post, we had a coordination group meeting last Wednesday where we discussed the priority tasks for April and May. The scouting exercise is, obviously, very high on the list and Team Building has considerably shrunk over the past weeks. As some other teams are dormant or not very active at the moment, we figured it would be useful to focus on important tasks and not stick to one’s assigned team.
My question therefore is if you’d be happy to have a few (temporary) additional members. From the coordination group, Ugne, Sarah and myself would be happy to help. If anybody else from @reef-associate would like to join - poll below
I understand, that you, @MariaAM, are very busy until 19/04 but maybe you would have time for a quick meeting - and if not, I guess we can make it work after that date as the proposal on the scouting exercise has been postponed to the plenary on 02/05 which gives us enough time to schedule a meeting to discuss the Team’s set-up and distribute the different tasks.
So here is the poll:
Take care,
Sophie
I haven’t put any date before the 21/04 since maria is not available. Which means I don’t have much availability, sorry. If it does not happen on the day when I can definetly join, I’ll see whether I can make it work last mn.